Project Administrator Jobs in Wisconsin
Project Administrator jobs in Wisconsin concentrate in healthcare systems, manufacturing operations, and infrastructure development, with strong demand in construction and IT project support at every level from coordinator to senior administrator. Milwaukee, Madison, and Green Bay are the largest hiring markets, anchored by established employers such as Advocate Aurora Health, Oshkosh Corporation, and Alliant Energy. Documentation control, cross-functional team coordination, and schedule management are the most in-demand specialties across Wisconsin project environments. See the openings below and apply to the ones that match your experience.
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See related jobsAt The Samuels Group, we recognize our employees are our most valuable resource. We are builders of structures and builders of long-lasting relationships. Our accomplishments must always be measured by a strong team of employees, their safety, and an unrivaled level of client satisfaction. We encourage and foster a work environment that embraces communication, respect and recognition. Within this environment, The Samuels Group employees flourish, taking projects to the next level. In addition to offering a history of quality, The Samuels Group provides a passionate, energetic, and dynamic supportive culture where employees can continue to grow.
Position Summary: Provides assistance to Project Managers in the day-to-day processing and administration of contracts and projects. Oversees and performs administrative functions concerned with a project.
Principal Duties and Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.
- Handle administrative tasks, typing letters, reports, change orders, forms and other material as the Project Manager may require while handling projects.
- At project inception, prepare project filing system and maintain all files in an accurate and updated manner throughout the duration of the project.
- Assist Project Team in ensuring that compliance requirements are being met and that all subcontractors for project(s) follow contract requirements.
- Assist incoming subcontractor inquiries and redirect inquires to Project Managers when appropriate.
- Prepares subcontracts for issuance, including riders and certified payroll information. Check specification for special requirements.
- Documents site meetings and issues meeting minutes as required.
- Prepares files and records owner and subcontractor change orders.
- Coordinates job close-out documentation, assembles and submits to owner’s representatives.
- Attends progress meetings when requested by Project Manager.
- Assists with writing the specification with final Project Manager approval.
- Prepares shops drawings initial review and notations.
- Document best practices to share with other projects by ensuring best methods are being used.
- Occasionally train new project administrative staff members, ensuring that they have an adequate understanding and exposure to company procedures and quality expectations.
- Intermittently cover front office duties during the absence of the company Administrative Assistant.
Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The attributes listed below are representative of the knowledge, skill, and/or ability appropriate for the level of work performed.
- High School Degree and 1 - 3 years of office experience.
- Ability to perform clerical and detail work rapidly, accurately, and neatly.
- Working knowledge of contracts and ability to communicate issues clearly.
- Ability to type 30 words per minute with accuracy.
- Capability to communicate in a professional, courteous, diplomatic manner with all levels of management, external clients and potential clients is critical.
- Must be able to ask questions, listen to, receive, and give verbal and written instructions and directions in a professional manner.
- Results-driven achiever with ability to attain goals and complete tasks.
- Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.
- Innovative problem-solver who can generate workable solutions.
- Results oriented and proactive team player who excels at building trusting relationships with customers and colleagues.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office.
- Demonstrated experience with accounting software is preferred.
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Ability to Commute:
- Wausau, WI 54401 (Required)
Work Location: In person
At The Samuels Group, we recognize our employees are our most valuable resource. We are builders of structures and builders of long-lasting relationships. Our accomplishments must always be measured by a strong team of employees, their safety, and an unrivaled level of client satisfaction. We encourage and foster a work environment that embraces communication, respect and recognition. Within this environment, The Samuels Group employees flourish, taking projects to the next level. In addition to offering a history of quality, The Samuels Group provides a passionate, energetic, and dynamic supportive culture where employees can continue to grow.
Position Summary: Provides assistance to Project Managers in the day-to-day processing and administration of contracts and projects. Oversees and performs administrative functions concerned with a project.
Principal Duties and Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.
- Handle administrative tasks, typing letters, reports, change orders, forms and other material as the Project Manager may require while handling projects.
- At project inception, prepare project filing system and maintain all files in an accurate and updated manner throughout the duration of the project.
- Assist Project Team in ensuring that compliance requirements are being met and that all subcontractors for project(s) follow contract requirements.
- Assist incoming subcontractor inquiries and redirect inquires to Project Managers when appropriate.
- Prepares subcontracts for issuance, including riders and certified payroll information. Check specification for special requirements.
- Documents site meetings and issues meeting minutes as required.
- Prepares files and records owner and subcontractor change orders.
- Coordinates job close-out documentation, assembles and submits to owner’s representatives.
- Attends progress meetings when requested by Project Manager.
- Assists with writing the specification with final Project Manager approval.
- Prepares shops drawings initial review and notations.
- Document best practices to share with other projects by ensuring best methods are being used.
- Occasionally train new project administrative staff members, ensuring that they have an adequate understanding and exposure to company procedures and quality expectations.
- Intermittently cover front office duties during the absence of the company Administrative Assistant.
Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The attributes listed below are representative of the knowledge, skill, and/or ability appropriate for the level of work performed.
- High School Degree and 1 - 3 years of office experience.
- Ability to perform clerical and detail work rapidly, accurately, and neatly.
- Working knowledge of contracts and ability to communicate issues clearly.
- Ability to type 30 words per minute with accuracy.
- Capability to communicate in a professional, courteous, diplomatic manner with all levels of management, external clients and potential clients is critical.
- Must be able to ask questions, listen to, receive, and give verbal and written instructions and directions in a professional manner.
- Results-driven achiever with ability to attain goals and complete tasks.
- Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects.
- Innovative problem-solver who can generate workable solutions.
- Results oriented and proactive team player who excels at building trusting relationships with customers and colleagues.
- Excellent written and oral communication skills.
- Proficiency in Microsoft Office.
- Demonstrated experience with accounting software is preferred.
Job Type: Full-time
Pay: $15.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Ability to Commute:
- Wausau, WI 54401 (Required)
Work Location: In person
See All 5 Project Administrator Jobs in Wisconsin
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Find Project Administrator JobsProject Administrator Jobs by City in Wisconsin
Where Wisconsin roles are concentrated, by current openings.
Project Administrator Job Market in Wisconsin
A snapshot from current Wisconsin openings, updated as new roles post.
Who's Hiring
What Wisconsin Employers Look For
The qualifications that appear most often in project administrator jobs across Wisconsin.
- Bachelor's degree in business administration, construction management, or a related field
- Two or more years of experience supporting project teams in a coordinator or administrator role
- Proficiency with project management software such as Microsoft Project, Smartsheet, or Asana
- Strong written communication skills for preparing status reports, meeting minutes, and documentation
- Familiarity with budget tracking, invoice processing, and purchase order management
- Project Management Professional certification or CAPM credential preferred for senior positions
Project Administrator Jobs in Wisconsin: Frequently Asked Questions
How do you become a project administrator in Wisconsin?
A bachelor's degree in business administration, construction management, engineering, or a related field is the standard starting point for project administrator roles in Wisconsin. The role carries no state-issued license, so employers place weight on demonstrated coordination experience and recognized credentials such as the Certified Associate in Project Management or the Project Management Professional, both administered by the Project Management Institute. Many Wisconsin employers in healthcare and manufacturing also value hands-on familiarity with industry-specific systems.
How much do project administrators make in Wisconsin?
Project administrators in Wisconsin earn a median of about $97,580 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $60,840 for the lowest 10% to over $139,140 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in Wisconsin?
Companies currently hiring project administrators in Wisconsin include ECS Limited, M. J. ELECTRIC, and The Samuels, per current listings on Migrate Mate as of October 2026. Wisconsin's large healthcare networks, regional utilities, and industrial manufacturers consistently generate openings at multiple experience levels throughout the year.
Which Wisconsin cities have the most project administrator jobs?
Waukesha, Hobart, and Wausau have the most project administrator openings in Wisconsin. Milwaukee leads because of its concentration of healthcare systems, engineering firms, and corporate headquarters, while Madison's state government agencies and university-affiliated research operations drive steady demand, and Green Bay's manufacturing base and regional construction activity support a reliable volume of coordinator and administrator postings.
Are there remote project administrator jobs in Wisconsin?
Yes, and they are reasonably common for a coordination-focused role. About 0% of project administrator openings tied to Wisconsin are remote or hybrid as of October 2026, reflecting the desk-based nature of much of the work. Documentation management, reporting, and stakeholder communication tasks are the functions most frequently performed fully remotely, while roles tied to active construction sites or manufacturing floors typically require on-site presence.
How can I get hired as a project administrator in Wisconsin with little or no experience?
The most realistic entry path is moving from an administrative support or operations coordinator role at a Wisconsin employer that runs large internal projects. Healthcare systems such as Advocate Aurora Health and large manufacturers like Oshkosh Corporation regularly hire administrative coordinators who can move into project support functions. Earning a Certified Associate in Project Management credential signals commitment without requiring years of direct project experience. Building a portfolio of process documentation, meeting coordination, or budget tracking work, even from volunteer or internship settings, strengthens an application considerably.
Where can I find and apply to project administrator jobs in Wisconsin?
You can find and apply to project administrator jobs in Wisconsin on Migrate Mate, which lists current Wisconsin openings across industries and experience levels. Search for roles that fit your background, review the requirements, and apply directly to the ones that match where you are in your career.
See All 5 Project Administrator Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
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