Project Administrator Jobs in Wisconsin
Project Administrator jobs in Wisconsin concentrate in healthcare systems, manufacturing operations, and infrastructure development, with strong demand in construction and IT project support at every level from coordinator to senior administrator. Milwaukee, Madison, and Green Bay are the largest hiring markets, anchored by established employers such as Advocate Aurora Health, Oshkosh Corporation, and Alliant Energy. Documentation control, cross-functional team coordination, and schedule management are the most in-demand specialties across Wisconsin project environments. See the openings below and apply to the ones that match your experience.
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See related jobsSince 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.
General Summary:
The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.
Principal Accountabilities:
- Assists in all aspects of project management as requested by project managers.
- Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
- Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
- Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
- Serves as an internal point of contact for administrative requests.
- Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
- Assist in the preparation of monthly financial reporting for projects.
- Assist with material tracking, material deliveries, and associated documentation, as requested.
- Performs other duties and responsibilities as assigned.
Knowledge, Skills and Abilities Required:
- Experience: At least 1-3 years' experience in Construction industry preferred
- Education: College degree is preferred but not required
- Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
- Behavioral Skills: Ability to work with multiple project teams and stakeholders.
Description of physical working environment:
- Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
- Occasional travel is required
The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.
Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.
General Summary:
The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.
Principal Accountabilities:
- Assists in all aspects of project management as requested by project managers.
- Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
- Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas.
- Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project.
- Serves as an internal point of contact for administrative requests.
- Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
- Assist in the preparation of monthly financial reporting for projects.
- Assist with material tracking, material deliveries, and associated documentation, as requested.
- Performs other duties and responsibilities as assigned.
Knowledge, Skills and Abilities Required:
- Experience: At least 1-3 years' experience in Construction industry preferred
- Education: College degree is preferred but not required
- Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
- Behavioral Skills: Ability to work with multiple project teams and stakeholders.
Description of physical working environment:
- Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
- Occasional travel is required
The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.
See All 5 Project Administrator Jobs in Wisconsin
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Find Project Administrator JobsProject Administrator Jobs by City in Wisconsin
Where Wisconsin roles are concentrated, by current openings.
Project Administrator Job Market in Wisconsin
A snapshot from current Wisconsin openings, updated as new roles post.
Who's Hiring
What Wisconsin Employers Look For
The qualifications that appear most often in project administrator jobs across Wisconsin.
- Bachelor's degree in business administration, construction management, or a related field
- Two or more years of experience supporting project teams in a coordinator or administrator role
- Proficiency with project management software such as Microsoft Project, Smartsheet, or Asana
- Strong written communication skills for preparing status reports, meeting minutes, and documentation
- Familiarity with budget tracking, invoice processing, and purchase order management
- Project Management Professional certification or CAPM credential preferred for senior positions
Project Administrator Jobs in Wisconsin: Frequently Asked Questions
How do you become a project administrator in Wisconsin?
A bachelor's degree in business administration, construction management, engineering, or a related field is the standard starting point for project administrator roles in Wisconsin. The role carries no state-issued license, so employers place weight on demonstrated coordination experience and recognized credentials such as the Certified Associate in Project Management or the Project Management Professional, both administered by the Project Management Institute. Many Wisconsin employers in healthcare and manufacturing also value hands-on familiarity with industry-specific systems.
How much do project administrators make in Wisconsin?
Project administrators in Wisconsin earn a median of about $97,580 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $60,840 for the lowest 10% to over $139,140 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in Wisconsin?
Companies currently hiring project administrators in Wisconsin include M. J. ELECTRIC, Current Electric, and Hooper Corporation, per current listings on Migrate Mate as of September 2026. Wisconsin's large healthcare networks, regional utilities, and industrial manufacturers consistently generate openings at multiple experience levels throughout the year.
Which Wisconsin cities have the most project administrator jobs?
Hobart, DeForest, and Pewaukee have the most project administrator openings in Wisconsin. Milwaukee leads because of its concentration of healthcare systems, engineering firms, and corporate headquarters, while Madison's state government agencies and university-affiliated research operations drive steady demand, and Green Bay's manufacturing base and regional construction activity support a reliable volume of coordinator and administrator postings.
Are there remote project administrator jobs in Wisconsin?
Yes, and they are reasonably common for a coordination-focused role. About 0% of project administrator openings tied to Wisconsin are remote or hybrid as of September 2026, reflecting the desk-based nature of much of the work. Documentation management, reporting, and stakeholder communication tasks are the functions most frequently performed fully remotely, while roles tied to active construction sites or manufacturing floors typically require on-site presence.
How can I get hired as a project administrator in Wisconsin with little or no experience?
The most realistic entry path is moving from an administrative support or operations coordinator role at a Wisconsin employer that runs large internal projects. Healthcare systems such as Advocate Aurora Health and large manufacturers like Oshkosh Corporation regularly hire administrative coordinators who can move into project support functions. Earning a Certified Associate in Project Management credential signals commitment without requiring years of direct project experience. Building a portfolio of process documentation, meeting coordination, or budget tracking work, even from volunteer or internship settings, strengthens an application considerably.
Where can I find and apply to project administrator jobs in Wisconsin?
You can find and apply to project administrator jobs in Wisconsin on Migrate Mate, which lists current Wisconsin openings across industries and experience levels. Search for roles that fit your background, review the requirements, and apply directly to the ones that match where you are in your career.
See All 5 Project Administrator Jobs in Wisconsin
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