Administrative Assistant Jobs in Utah

Job Title: Administrative Assistants

Working Title: Administrative Assistant

Career Progression Track: S00

Track Level: S3 - Skilled, S2 - Intermediate

FLSA Code: Nonexempt

Patient Sensitive Job Code?: No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: Monday – Friday normal business hours; some evenings. This position is available for a hybrid work schedule.

VP Area: U of U Health - Academics

Department: 00958 - FMPH Administration

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: $17.32 - 27.00

Close Date: 06/30/2026

Job Summary

Administrative Assistant

The Administrative Assistant works independently but collaboratively with the Division Chief, Operations and Academic Directors, faculty, and program coordinators to support the day-to-day operations of the division. This position manages the Family Medicine Division’s administrative needs, ensuring continuity and increasing efficiencies.

This position is eligible for a hybrid work schedule.

Responsibilities

Support the Family Medicine Division’s faculty and administrative leadership with:

• Scheduling Division meetings: Research and Education meeting, town Hall, CME meetings
• Meeting support: Building agenda, taking minutes, ordering food as needed, prepped rooms, gather meeting supplies such as laptop and presentations
• Procurement/purchasing of office equipment
• Travel: Arrangement of travel for career-line faculty, Division Chief, Associate Division Chief, residency staff, and students
• Management of career-line faculty CME accounts: Submitting reimbursements and clarifying policy as needed
• Manages department p-card and t-card
• Department deposits for reimbursement checks
• Sends annual faculty letters to appropriate parties to be signed
• Provides administrative support for annual career-line faculty reviews with med directors and Division Chief
• Recruitment interview scheduling and planning
• Event planning
• Other administrative duties as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III: Requires 3+ years of related experience.

Preferences

Type: Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.

Online reports may be submitted at https://oeo.utah.edu.

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.