Administrative Assistant Jobs in Utah

C & J Specialties is a growing snack food manufacturing company looking for a highly organized, adaptable, and motivated Administrative Assistant to work directly with our Owner/CEO.

This is not a traditional administrative position where every day looks the same.

The person in this role will work closely with the Owner/CEO on a wide variety of projects, priorities, and day-to-day business needs. One day may involve communicating with customers and organizing documents, while another may involve researching a new project, building a spreadsheet, coordinating with employees, learning a new software program, or helping solve an unexpected problem.

We are looking for someone who enjoys variety, learns quickly, communicates well, and takes satisfaction in figuring things out.

What You'll Do

Responsibilities will vary depending on the needs and priorities of the business, but may include:

Assist the Owner/CEO with daily projects, priorities, and administrative needs
Manage and organize multiple projects simultaneously
Communicate professionally with customers, vendors, employees, and business partners
Respond promptly to phone calls, emails, and text messages
Create, organize, edit, and maintain documents, spreadsheets, PDFs, and business records
Assist with scheduling, follow-up, research, data entry, and project coordination
Use software such as Microsoft Office, Google Workspace, Gmail, Adobe Acrobat, Monday.com, and other business applications
Learn new software, systems, and processes as needed
Coordinate with employees and departments throughout the company
Identify problems, research solutions, and help projects move forward
Follow up on assignments and make sure important details do not fall through the cracks
Assist with special projects as they arise

The Person We're Looking For

Because of the variety of this position, personality, communication style, and aptitude are extremely important.

The ideal candidate will be:

Highly organized
Dependable and able to follow through on assignments
Comfortable managing several projects at the same time
A strong problem-solver
Comfortable working independently when given an objective
Able to work well with a variety of personalities
Professional and friendly when communicating with customers and clients
Comfortable communicating by phone, email, and text
Able to respond to time-sensitive communications promptly
Detail-oriented
Comfortable using computers and learning new technology
Teachable and willing to ask questions
Able to adapt when priorities change
Someone who takes initiative rather than waiting to be told every individual step

Computer & Software Skills

Candidates should be comfortable working with computers and have experience with programs such as:

Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe Acrobat
Google Docs
Google Sheets
Gmail

Experience with Monday.com or similar project-management software is helpful but not required.

Training & Initial Evaluation Period

On-the-job training will be provided.

Because this position works closely with the Owner/CEO and involves a wide range of responsibilities, finding the right personality and skill fit is extremely important.

The selected candidate will begin with a paid training and introductory evaluation period. During this time, both the employee and employer will have an opportunity to determine whether the position is a good long-term fit before transitioning into regular full-time employment.

We are not expecting someone to walk in knowing everything. We are looking for someone with the right foundation, attitude, communication skills, judgment, and ability to learn.

Why This Position Is Different

This is an opportunity for someone who does not want to spend every day performing exactly the same tasks.

You will have the opportunity to learn how different parts of a growing company operate, work directly with company leadership, participate in a wide range of projects, develop new skills, and become an important part of helping the business grow.

For the right person, this position has the potential to become a trusted long-term role within the company.

Job Type: Full-time following successful completion of the introductory training/evaluation period.

Schedule: Typical hours are Monday - Friday 9am -5pm. Occasional weekend hours may be required.

Pay: $20-25/hr DOE

Work Location: Ephraim, UT

If you are organized, comfortable with technology, communicate well, enjoy solving problems, and like the idea of having something new to work on regularly, we encourage you to apply.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Work Location: In person