Operations Coordinator Jobs in Washington

Description

Duties

Responsibilities:
Liaison with dispatchers, vendors, aircraft managers, cooperators, and partners with respect to Air Operations Support;

• Assist Aviation Program Coordinators and Program Managers as assigned by the Assistant Division Manager for Aviation in Aviation Support Functions.
• Primary purchasing Officer for Air Support requests from Aviation Program Managers.
• Responsible for providing and confirming program managers' inventory no less than annually.
• Responsible for all Aircraft Contract billing, invoices, and orders, providing final products to, but not limited to: Assistant Division Manager for Aviation, DNR Operations Manager.
• DNR Financial Staff, Federal Contract Officers/Financial Sections, DNR Region Finance Sections, OFM (when requested) and Fire Incident Management Teams (IMTs).
• Assist with technical aircraft specifications, procurement, and rating of Aircraft.
• Completes comprehensive statewide aircraft employment plan, provides aircraft cost and statistics, recommends improvements to the program, and performs vendor evaluations.
• Coordinates with WFMD Training Section to ensure Aviation personnel are entered and carded in the IQS system for Aviation positions to which the employee is assigned.
• Collaborates with the Aerial Intelligence Program manager to provide Aerial Intelligence to the Aviation-ADM and WFMD staff for briefing, reports, and statistics.

Qualifications

Required Qualifications:
You must meet all the Required Qualifications and Competencies to be considered for this position. There are multiple pathways to meet qualifications, such as education, volunteer work, life skills, and experience. Please clearly communicate in your application materials that your skills align with the position and qualifications.

• Fully qualified in one of the following NWCG/DNR/USFS/DOI/US Military qualifications:
  • Aviation Branch Director,
  • Air Support Group Supervisor,
  • Aviation Program Manager,
  • Unit Aviation Officer,
  • US Military Flight Operations Specialist,
  • NWCG Aircraft Dispatcher,
  • Or higher Aviation Qualification.
• Experience with government contract management.
• Experience managing large inventory automation systems (e.g., AssetWorks).
• Experience managing general office operations.
• Experience processing large quantities of bills/invoices/contracts using governmental pay systems.

• Strong interpersonal skills such as the ability to interact and effectively communication with all personnel, vendors, and management.
• Skills in multitasking
• Intermediate or greater competency in the Microsoft Office suite.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention, and ensure requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• About 80% of work is office, and 20% is field-oriented at locations throughout the State. Field environment includes outdoors at airports, helibases, and mobile office trailers.
• Considerable travel may be required. Travel by department aircraft may be required at times.
• A current, valid driver’s license and two years of driving experience. Additionally, DNR requires state drivers to possess a license that is not suspended, revoked, or restricted (for example, Occupational/Restricted Driver Licenses or requiring ignition interlock devices). This position requires driving as an essential function. Finalists and/or interview candidates will be asked to provide a driving record from all states in which they have held a license during the past three years.

• 2 Years’ experience in Aviation Operations Management (e.g. Government Public Aircraft Operations, USFS/DOI, FAA 14 CFR Parts 133, 135, or 137, or Military Aircraft Operations).
• 1 year or more of completing or processing aircraft cost forms and invoices for payments.
• 2 years’ experience with Washington State contracting and procurement.
• Experience in fire aircraft contracting (management or procurement) under Washington State or federal aircraft procurement rules.
• Associate’s degree or higher in one of the following disciplines:
  • Aviation Operations
  • Aviation Safety
  • Office Management
  • Finance
• 1 year or greater qualified as an NWCG Aircraft Dispatcher.

Supplemental Information

Application Requirements: Failure to provide the listed documents may result in disqualification. If you have questions or difficulty attaching these documents, please contact DNRrecruiting@dnr.wa.gov.

• Online Application: Apply at www.careers.wa.gov (Click on the APPLY button above). You must complete the entire online application to be considered for the position.
• Cover Letter: Your cover letter should be tailored to this job posting. Be sure to highlight your qualifications for this role, directly address the position's requirements, and explain why you’re the best candidate for the job.
• Resume: Your resume should include your work history, education, volunteer experience, life skills, and any other relevant information for the position.
• References: References are optional at the time your application is submitted. Finalists will be asked to provide a list of at least three (3) professional references, to include a current or most recent supervisor, along with telephone numbers.
• Complete All Supplemental Questions: Answers to these questions will be used to evaluate candidates. Please provide comprehensive answers to all questions requiring a text response.
• Additional Required Attachments:
  • NWCG/FAA/Military qualification certificates meeting the following requirements:
    • Aviation Branch Director,
    • Air Support Group Supervisor,
    • Aviation Program Manager,
    • Unit Aviation Officer,
    • US Military Flight Operations Specialist,
    • NWCG Aircraft Dispatcher,
    • Or higher Aviation Qualification.
  • Any contract management training or experience certifications.
• Important: Do not attach any documents that include photos or private information (Social Security Number, year of birth, etc.).
• Email Communication: Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive these communications.

• Integrity—Staff who work at the Department of Natural Resources are principled and consistent on behalf of all Washingtonians.
• Respect—Employees value and respect the public DNR serves, and one another.
• Professionalism—The Agency is committed to professionalism and civil conduct.
• Joy—DNR’s work involves some of the most pressing challenges and opportunities impacting Washington, which staff meet with curiosity and gratitude.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.