Program Assistant Jobs in Wisconsin

Position SummaryThis position is for someone seeking an important role with growth potential within a dynamic mission-oriented organization. You will be called upon to provide critical administrative support to program and senior staff as a valued member of the operations team. This includes support for program and fundraising professionals, database management, and general administrative responsibilities. The ideal candidate will be a proactive problem-solver with attention to detail and the ability to handle multiple assignments with varying timetables, and have enthusiasm for our mission..

Duties and Responsibilities

• Manage SCF’s’s database of donors by ensuring accuracy of gift and donor information. Attend monthly fundraising meetings with program staff to ensure the fundraising database is up to date. Search for and continuously execute ways to enhance SCF’s database use. Prepare and send gift acknowledgement letters to donors.

• Serve as administrative point of contact with Leopold Conservation Award donors for the purpose of sponsorship renewals. Work closely with the program vice president to conduct outreach to donors for renewals, and invoicing.

• Conduct research and basic donor prospecting in Foundation’s database of potential funders.

• Coordinate grant reporting by maintaining a comprehensive schedule of narrative and financial reports due to funders and communicating upcoming deadlines to program staff. Document that reports are submitted on schedule to the funders.

• Work with Director of Finance and Operations to submit timely and comprehensive payments requests for the Foundation’s federal and other grant awards.

• Perform other office management and program duties as assigned, including rollout of new computer applications and programs to staff. Coordinate equipment maintenance and liaise with outside vendors and building services.

Qualifications

• Interest in conservation and/or agriculture
• At least three years of relevant work experience
• Eagerness to learn, ability to solve problems, and a positive attitude
• Strong interpersonal, oral and written communication skills
• Strong attention to detail and outstanding organizational skills
• Demonstrated ability to proactively assist colleagues in a team environment
• Applied computer and database management skills including proficiency with Apple computers, Google Suite, Adobe Acrobat and Microsoft Office Suite applications
• Ability to exercise considerable judgment and discretion in completing assignments and managing confidential donor information
• Candidates must be authorized to work lawfully in the US

Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person