Recruiting Coordinator Jobs in New York
Recruiting Coordinator jobs in New York concentrate heavily in financial services, media, technology, and healthcare, with the metro area ranking among the most active markets in the country for this role at every level from entry-level to senior coordinator. The largest hiring volume sits in New York City, with secondary activity in Albany and Buffalo, where established employers like JPMorgan Chase, NBCUniversal, and NewYork-Presbyterian have long maintained significant recruiting operations. The most in-demand specialties include high-volume recruiting support, ATS administration, and coordinating for early-career and campus programs. Find a role that fits below and apply directly.
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The AI era is being built here. Come help us shape how it gets built, one candidate at a time. Microsoft AI (MAI)'s mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique and powerful products that will change lives. We are proud of what we build and how we build it, and our products will define the AI era. None of it happens without the people, and the people do not arrive by accident. The landscape is shifting faster than anyone predicted, and this role puts you right at the centre of it.
Microsoft's mission is to empower every person and organization on the planet. Our job in MAI HR Recruiting is to find the people who will do it. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI Recruiting team in New York City, supporting recruiting across the United States and EMEA. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and shows unwavering attention to detail. We are looking for someone fluent in the rhythms of AI and research hiring, who earns the trust of candidates and hiring teams quickly, and who is happy to be judged on results.
As a Recruiting Coordinator for MAI in New York, you will shape the experience of every candidate we meet while the team hires top AI talent in a market that changes by the week. You will deliver a seamless hiring process across multiple US time zones and international locations. You will partner closely with recruiters and hiring managers, remove roadblocks, and make informed decisions that keep objectives on track. This role will let you build expertise in frontier AI and research hiring, work directly with senior technical leaders, and grow into the wider talent acquisition profession. The role is based in New York City and follows a hybrid pattern of three days per week in the office.
The ideal candidate for this role:
- Is meticulously detailed and organized and takes pride in a process that never drops a candidate.
- Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher.
- Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome.
- Embraces ambiguity with confidence, acts decisively, and brings energy and creativity to work.
- Is passionate about AI and eager to help build the teams shaping the future of human-AI collaboration.
- Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter.
Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
• Own high-volume, complex interview scheduling across US time zones and EMEA, including panels that span the United States, Europe, and other international locations. • Coordinate availability across candidates, interviewers, hiring managers, and the executive office team, confirming details early and handling changes calmly and quickly.
- Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
- Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do.
- Prepare interviewers with the context, materials, and briefings they need, and keep interview loops running on time.
- Maintain accurate, real-time records in the applicant tracking system: track interview stages, follow up on feedback, and keep data clean for reporting.
- Support onsite and travel logistics for candidates, including visits to the New York City office and other US sites, and travel booking. Coordinate US work authorization and immigration matters with the relevant partners.
- Uphold compliance and data privacy requirements across US hiring, including federal and state employment and privacy rules and New York City hiring regulations, while keeping the process efficient and focused on candidates.
- Spot friction in the process, raise it with the team, and help fix it. Improve templates, workflows, and tooling so the team gets measurably faster each quarter.
Other
- Embody our culture and values
Qualifications
Required/minimum qualifications
-
Bachelor's Degree AND 2+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Additional or preferred qualifications
-
Bachelor's Degree AND 5+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR Master's Degree AND 3+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Demonstrable experience in recruiting coordination, HR, or administrative roles in the technology sector, including high-volume interview scheduling.
- Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring.
- Proficiency with scheduling tools and applicant tracking systems.
Experience coordinating interviews across US and international markets and multiple time zones, including candidate travel and immigration support.
- Experience supporting a frontier AI lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles.
- Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and putting efficient workflows in place as the business changes.
- Experience improving coordination processes or tooling, including using automation or AI assistants to reduce manual work.
- Experience coordinating in Greenhouse ATS
Talent Acquisition IC3 - The typical base pay range for this role across the U.S. is USD $70,500 - $139,700 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $95,000 - $153,200 per year.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process.
The AI era is being built here. Come help us shape how it gets built, one candidate at a time. Microsoft AI (MAI)'s mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique and powerful products that will change lives. We are proud of what we build and how we build it, and our products will define the AI era. None of it happens without the people, and the people do not arrive by accident. The landscape is shifting faster than anyone predicted, and this role puts you right at the centre of it.
Microsoft's mission is to empower every person and organization on the planet. Our job in MAI HR Recruiting is to find the people who will do it. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI Recruiting team in New York City, supporting recruiting across the United States and EMEA. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and shows unwavering attention to detail. We are looking for someone fluent in the rhythms of AI and research hiring, who earns the trust of candidates and hiring teams quickly, and who is happy to be judged on results.
As a Recruiting Coordinator for MAI in New York, you will shape the experience of every candidate we meet while the team hires top AI talent in a market that changes by the week. You will deliver a seamless hiring process across multiple US time zones and international locations. You will partner closely with recruiters and hiring managers, remove roadblocks, and make informed decisions that keep objectives on track. This role will let you build expertise in frontier AI and research hiring, work directly with senior technical leaders, and grow into the wider talent acquisition profession. The role is based in New York City and follows a hybrid pattern of three days per week in the office.
The ideal candidate for this role:
- Is meticulously detailed and organized and takes pride in a process that never drops a candidate.
- Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher.
- Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome.
- Embraces ambiguity with confidence, acts decisively, and brings energy and creativity to work.
- Is passionate about AI and eager to help build the teams shaping the future of human-AI collaboration.
- Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter.
Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
• Own high-volume, complex interview scheduling across US time zones and EMEA, including panels that span the United States, Europe, and other international locations. • Coordinate availability across candidates, interviewers, hiring managers, and the executive office team, confirming details early and handling changes calmly and quickly.
- Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
- Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do.
- Prepare interviewers with the context, materials, and briefings they need, and keep interview loops running on time.
- Maintain accurate, real-time records in the applicant tracking system: track interview stages, follow up on feedback, and keep data clean for reporting.
- Support onsite and travel logistics for candidates, including visits to the New York City office and other US sites, and travel booking. Coordinate US work authorization and immigration matters with the relevant partners.
- Uphold compliance and data privacy requirements across US hiring, including federal and state employment and privacy rules and New York City hiring regulations, while keeping the process efficient and focused on candidates.
- Spot friction in the process, raise it with the team, and help fix it. Improve templates, workflows, and tooling so the team gets measurably faster each quarter.
Other
- Embody our culture and values
Qualifications
Required/minimum qualifications
-
Bachelor's Degree AND 2+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Additional or preferred qualifications
-
Bachelor's Degree AND 5+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR Master's Degree AND 3+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Demonstrable experience in recruiting coordination, HR, or administrative roles in the technology sector, including high-volume interview scheduling.
- Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring.
- Proficiency with scheduling tools and applicant tracking systems.
Experience coordinating interviews across US and international markets and multiple time zones, including candidate travel and immigration support.
- Experience supporting a frontier AI lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles.
- Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and putting efficient workflows in place as the business changes.
- Experience improving coordination processes or tooling, including using automation or AI assistants to reduce manual work.
- Experience coordinating in Greenhouse ATS
Talent Acquisition IC3 - The typical base pay range for this role across the U.S. is USD $70,500 - $139,700 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $95,000 - $153,200 per year.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process.
See All 182+ Recruiting Coordinator Jobs in New York
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Find Recruiting Coordinator JobsRecruiting Coordinator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Recruiting Coordinator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
- Retail
- Law & Legal Services
- Media & Entertainment
- Marketing & Advertising
What New York Employers Look For
The qualifications that appear most often in recruiting coordinator jobs across New York.
- Bachelor's degree in human resources, business, or a related field required
- One to three years of experience in recruiting coordination or HR support
- Proficiency with applicant tracking systems such as Workday, Greenhouse, or iCIMS
- Strong calendar management and interview scheduling experience across multiple time zones
- Excellent written and verbal communication skills for candidate and hiring manager contact
- Familiarity with New York employment law basics and I-9 documentation compliance practices
Recruiting Coordinator Jobs in New York: Frequently Asked Questions
How do you become a recruiting coordinator in New York?
Becoming a recruiting coordinator in New York typically starts with a bachelor's degree in human resources, business administration, or a related field, though some employers accept equivalent experience. New York does not require a state-issued license for this role. Most candidates enter through HR assistant or administrative coordinator positions at large employers, staffing agencies, or media and finance firms, then move into coordination once they have hands-on ATS and scheduling experience.
Which companies hire recruiting coordinators in New York?
Companies currently hiring recruiting coordinators in New York include Legora, TikTok, and Airwallex, per current listings on Migrate Mate as of November 2026. New York's dense concentration of financial institutions, hospital systems, and media conglomerates means recruiting coordinator demand is distributed across a wide range of industries rather than concentrated in any single sector.
Which New York cities have the most recruiting coordinator jobs?
New York, Brooklyn, and Bronx have the most recruiting coordinator openings in New York. New York City drives the overwhelming majority of demand because of its concentration of corporate headquarters, major hospital networks, and media companies, while Albany and Buffalo contribute openings through state government agencies, regional health systems, and university-affiliated employers that maintain dedicated HR and talent acquisition teams.
Are there remote recruiting coordinator jobs in New York?
Yes, and more than most fields. About 77% of recruiting coordinator openings tied to New York are remote or hybrid as of November 2026, reflecting how well the coordination and scheduling work translates to distributed settings. The parts of the role most commonly done remotely include candidate communications, ATS management, and interview scheduling, while onboarding support and in-person interview logistics typically require some on-site presence.
How can I get hired as a recruiting coordinator in New York with little or no experience?
The most realistic entry path is landing an HR assistant or talent acquisition support role at a staffing agency or large corporate employer, then building ATS and scheduling experience from there. Large New York employers like Deloitte, Citigroup, and major hospital systems such as Mount Sinai run associate recruiter and HR rotational programs that welcome new graduates. A SHRM Essentials certificate or proficiency in a widely used ATS like Greenhouse or Workday gives candidates a concrete edge when applying without direct experience.
Where can I find and apply to recruiting coordinator jobs in New York?
You can find and apply to recruiting coordinator jobs in New York on Migrate Mate, which lists current openings tied to New York employers. Search the listings, find roles that match your background and preferred location, and apply directly to the ones that fit.
See All 182+ Recruiting Coordinator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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