Academic Assistant Jobs in USA with Visa Sponsorship
Academic Assistant roles at U.S. universities and research institutions regularly sponsor H-1B visas for candidates with a relevant bachelor's degree or higher. Many positions also qualify for J-1 visa exchange programs or EB-2 green cards, making this one of the more sponsorship-accessible paths in higher education.
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Get Access To All JobsCompensation:
$16.20-$20.48
Compensation Type: Hourly
Employment Type: Regular
Grade: NE03
Position Summary
Performs a wide variety of administrative and office support activities to facilitate the assigned Academic Department.
Duties & Responsibilities
- Monitors and coordinates accounting activities and prepares internal reports for the department as well as performs accounting; participates in budget planning and monitors/tracks department purchases, costs, and invoices.
- Performs administrative duties for assigned department administration, faculty, and students, which includes providing customer service, composing and typing minutes and general correspondence, researching and collecting data, establishing and maintaining record keeping, ordering supplies, and handling the purchasing process.
- Updates and maintains program accreditation information and tracks employee professional development.
- Coordinates department travel and organizes department catalog process when assigned.
- Serves as backup for the reception desk and provides coverage in the absence of other staff.
- Performs other related duties of a similar nature and level as assigned.
Minimum Qualifications:
- High school diploma and four (4) years of related experience.
OR
- Associates degree and two (2) years of related experience.
Preferences
- Customer service experience working with a diverse population
- Experience working in Higher Education
- Microsoft Office Suite experience
- Experience working in Ellucian Banner, Workday or other student information systems
- Experience producing newsletters
- Experience utilizing social media for marketing and communication purposes
- Please upload the following required documents to be considered: resume, transcripts, and cover letter.
- Please apply before 11/13/26
- Applicants should expect to start Nov. 30th, 2026
EEO STATEMENT:
As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.
Compensation:
$16.20-$20.48
Compensation Type: Hourly
Employment Type: Regular
Grade: NE03
Position Summary
Performs a wide variety of administrative and office support activities to facilitate the assigned Academic Department.
Duties & Responsibilities
- Monitors and coordinates accounting activities and prepares internal reports for the department as well as performs accounting; participates in budget planning and monitors/tracks department purchases, costs, and invoices.
- Performs administrative duties for assigned department administration, faculty, and students, which includes providing customer service, composing and typing minutes and general correspondence, researching and collecting data, establishing and maintaining record keeping, ordering supplies, and handling the purchasing process.
- Updates and maintains program accreditation information and tracks employee professional development.
- Coordinates department travel and organizes department catalog process when assigned.
- Serves as backup for the reception desk and provides coverage in the absence of other staff.
- Performs other related duties of a similar nature and level as assigned.
Minimum Qualifications:
- High school diploma and four (4) years of related experience.
OR
- Associates degree and two (2) years of related experience.
Preferences
- Customer service experience working with a diverse population
- Experience working in Higher Education
- Microsoft Office Suite experience
- Experience working in Ellucian Banner, Workday or other student information systems
- Experience producing newsletters
- Experience utilizing social media for marketing and communication purposes
- Please upload the following required documents to be considered: resume, transcripts, and cover letter.
- Please apply before 11/13/26
- Applicants should expect to start Nov. 30th, 2026
EEO STATEMENT:
As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Academic Assistant
Match your degree field precisely
Academic Assistant positions require a directly related degree to qualify as a specialty occupation under H-1B rules. A degree in education, the subject you'll support, or instructional design strengthens your petition far more than a general humanities credential.
Prioritize cap-exempt institutions first
Universities, colleges, and affiliated research organizations are H-1B cap-exempt employers. That means no annual lottery, no April filing deadline, and petitions accepted year-round, so your timeline depends on the hire, not the cap.
Verify your prevailing wage before accepting an offer
Your employer must pay at least the DOL prevailing wage for your location and role before USCIS will certify the LCA. Run the OFLC Wage Search using your job title and county to confirm the offer meets that floor before you sign.
Search verified sponsoring employers on Migrate Mate
Use Migrate Mate to browse Academic Assistant roles at institutions with confirmed H-1B LCA filing history. That filing history signals the employer already knows the sponsorship process, cutting negotiation time significantly.
Clarify J-1 two-year home residency early
Many Academic Assistant roles funded through exchange programs come with a J-1 visa, which may carry a two-year home residency requirement under section 212(e). Ask the sponsoring institution before accepting whether a waiver will be needed if you plan to stay in the U.S.
Request a written sponsorship commitment before PERM starts
If your employer plans to support a green card via EB-2 or EB-3, get the commitment documented before the PERM labor certification is filed with DOL. Institutions occasionally delay or reassign employees mid-process, which restarts the priority date clock.
Frequently Asked Questions
Which visa types do Academic Assistant roles typically qualify for?
H-1B is the most common path because Academic Assistant roles at accredited institutions generally meet the specialty occupation standard. J-1 is available for exchange-funded roles but may impose a two-year home residency requirement. For longer-term positions, some employers also support EB-2 or EB-3 green card sponsorship through PERM labor certification.
Does my employer need to file an LCA for an Academic Assistant position?
Yes. For H-1B sponsorship, your employer must file a Labor Condition Application with DOL and receive certification before USCIS will process the I-129 petition. The LCA certifies that your offered wage meets the prevailing wage for your role and location and that hiring you won't adversely affect working conditions for U.S. workers.
Do universities sponsoring Academic Assistants have to run a recruitment process first?
For H-1B, universities classified as cap-exempt employers are not required to conduct a formal recruitment test. However, if the institution pursues a PERM-based green card for you later, DOL requires documented proof that no qualified U.S. workers were available, which means a formal recruitment process at that stage.
How do I find Academic Assistant jobs where employers are open to visa sponsorship?
Migrate Mate lists Academic Assistant roles at institutions with verified H-1B LCA filing history, so you can target employers who have already navigated the sponsorship process for similar positions.
What degree do I need to qualify for H-1B sponsorship as an Academic Assistant?
USCIS requires a U.S. bachelor's degree or its equivalent in a field directly related to the role. For Academic Assistants, that typically means a degree in education, the academic subject being supported, or instructional technology. A three-year Australian or international degree may qualify as equivalent, but your employer should confirm this with their immigration counsel before filing.
What is the prevailing wage requirement for sponsored Academic Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.