Administrative Assistant Jobs in Washington

Description

Our vision is to ensure that “All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community".

Job Class: Administrative Assistant 2 (AA2)

Location: Kirkland, WA

Closes: Wednesday, July 01, 2026

Salary: $43,980 - 57,252 Yearly - The salary listed does not include an on-site 24/7 facility 5% premium pay, a King County 5% premium pay. The salary also does not include the 2% general wage increase effective July 1, 2026.

The Department of Children, Youth, and Families (DCYF) is searching for an Administrative Assistant 2 to join our Woodinville Community Facility in Kirkland to provide independent Administrator and Facility support within a Juvenile Rehabilitation Minimum Security Community Facility that serves adjudicated youth.

The Opportunity:

This Administrative Assistant 2 prioritizes, self-manages, organizes, pays attention to detail, and works independently in a diverse and fast-paced environment. Effective communication skills are essential to gather task requirements and provide excellent customer service. If you like developing new work methods and solving problems, we encourage you to apply.

Some of what you will do:

• Provide direct, confidential, administrative support to the Administrator.
• Coordinate office operations and schedules, develop and recommend office procedures and systems, ensure smooth office operations, and devise and evaluate office procedures.
• Maintain client confidentiality; respond to inquiries regarding departmental services and procedures; greet and assist visitors; receive, sort, open, and distribute mail; answer telephones, direct calls, or forward messages and schedule interpreters.
• Assist with pre-placement activities for youth transferring to the Facility.
• Maintain, update and monitor employee records for DCYF/JR administrative policies and procedures.
• Create and develop processes and tracking of Program Audits, including Safety, PREA, Dept. of Health, and assist the Cook with monthly, quarterly, and yearly reporting.
• Assist in scheduling maintenance service for repairs and cost analysis for repair work.
• Prioritize, develop work methods independently and in collaboration with staff, complete assignments and resolve issues.

Minimum qualifications:

Clerical or office work may substitute for education on a year for year basis.

OR

One-year experience as an Administrative Assistant 1.

OR

A Bachelor’s degree in business administration, public administration or closely allied field, and two years of responsible office experience at the senior clerical level or higher.

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Graduate study may substitute for experience on a year-for-year basis.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Must be able to type 50 Words per Minute (WPM).
• Technology Skills, Communication Skills, Organizational Ability, Written Expression, Time management, Technical Oversight, Problem Solving Skills and Planning Skills.
• Experience with the following systems/programs: Excel, Visio, Microsoft Word, and WebEx.

How do I apply?

Complete your applicant profile and attach a current resume detailing experience and education.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

This position requires at least two years of driving experience and a valid driver’s license.

This position is included a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact the Talent Acquisition Specialist. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22 or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, individual will be required to provide their official discharge documentation, such as a DD form 214, NGB form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.