Office Administrator Jobs in Alabama
Office Administrator jobs in Alabama concentrate in healthcare, government contracting, manufacturing, and professional services, with openings at every level from entry-level coordinator to senior executive assistant. Birmingham, Huntsville, and Montgomery anchor most of the hiring, where employers such as UAB Medicine, Raytheon Technologies, and Blue Cross Blue Shield of Alabama maintain large administrative workforces. The most in-demand specialties include medical office administration, government and defense contractor support, and legal office coordination. Scan the live roles below and apply to whichever ones fit.
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<Overview>
Veal Convention Services is looking for an organized, dependable, and detail-oriented Office Administrator to join our team! We are a family-owned convention services company specializing in trade shows, conventions, and event services. We're looking for someone who can help keep our daily office operations running smoothly while supporting our team and customers.
<Responsibilities>
- Answer incoming phone calls and respond to emails.
- Assist with customer inquiries, quotes, and order processing.
- Prepare invoices, process paperwork, and track payments.
- Maintain customer records, files, and company documentation.
- Assist with scheduling, calendars, and coordinating event details.
- Communicate with vendors, clients, venues, and crew members.
- Help prepare event paperwork, floor plans, exhibitor information, and service orders.
- Assist with general bookkeeping and administrative tasks.
- Keep office operations organized and running efficiently.
<Requirements>
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Ability to multitask and manage multiple projects.
- Strong attention to detail and problem-solving skills.
- Professional, friendly, and customer-service-oriented attitude.
- Previous office administration or bookkeeping experience preferred.
We are committed to providing an inclusive environment that supports your growth every step of the way.
Pay: $20.00 - $27.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
See All 6 Office Administrator Jobs in Alabama
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Find Office Administrator JobsOffice Administrator Jobs by City in Alabama
Where Alabama roles are concentrated, by current openings.
Office Administrator Job Market in Alabama
A snapshot from current Alabama openings, updated as new roles post.
Who's Hiring
What Alabama Employers Look For
The qualifications that appear most often in office administrator jobs across Alabama.
- High school diploma or associate degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Two or more years of experience in an office administration or clerical support role
- Strong written and verbal communication skills for coordinating with staff and vendors
- Ability to manage calendars, schedule meetings, and handle multi-line phone systems
- Experience with office management software such as QuickBooks or practice management systems
Office Administrator Jobs in Alabama: Frequently Asked Questions
How do you become an office administrator in Alabama?
Office administration in Alabama has no state-issued license or mandatory certification, so the path focuses on education and demonstrated skills. Most employers expect at least a high school diploma, though an associate degree in business administration from a community college such as Jefferson State or Calhoun Community College strengthens your candidacy. Earning a Certified Administrative Professional credential from the International Association of Administrative Professionals gives you a recognized credential that Alabama employers consistently value.
Which companies hire office administrators in Alabama?
Employers hiring office administrators in Alabama right now include Higginbotham, SA RECYCLING, and Veal Convention Services, based on current listings on Migrate Mate as of November 2026. Alabama's large healthcare systems, defense contractors, and state government agencies consistently maintain some of the highest volumes of open office administration roles across the state.
Which Alabama cities have the most office administrator jobs?
Birmingham, Huntsville, and Tuscaloosa have the most office administrator openings in Alabama. Birmingham drives the largest share through its concentration of healthcare systems, financial services firms, and corporate headquarters, while Huntsville's defense and aerospace industry supports steady demand, and Montgomery's state government agencies and insurance sector keep a consistent pipeline of administrative roles open year-round.
Are there remote office administrator jobs in Alabama?
Yes, but they're less common than in purely desk-based fields, since office administrator roles often require on-site coordination, mail handling, and in-person support. About 0% of office administrator openings tied to Alabama are remote or hybrid as of November 2026, with remote work most often available for scheduling, data entry, and document management duties rather than front-desk or facilities-facing responsibilities.
How can I get hired as an office administrator in Alabama with little or no experience?
The most realistic entry path is applying for receptionist, administrative assistant, or office clerk roles at Alabama's large hospital systems, community colleges, or state government agencies, which regularly bring in candidates without prior office administration experience. UAB Medicine and the Alabama Department of Human Resources both run structured onboarding for entry-level administrative staff. Completing an administrative professional certificate through a program at Wallace State or Shelton State Community College gives you a concrete credential that moves your application forward.
Where can I find and apply to office administrator jobs in Alabama?
You can find and apply to office administrator jobs in Alabama on Migrate Mate, which lists current Alabama openings from employers across the state. Search the listings for roles that match your experience and location, then apply directly to whichever positions fit your background.
See All 6 Office Administrator Jobs in Alabama
Find roles in Alabama that match your experience and apply in just a few clicks.
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