Contract Administrator Jobs in USA with Visa Sponsorship

Job Summary:

Supports accounting and project management teams through coordination of preparation, tracking, and execution of construction contracts, including project document management, job-cost accounting, and maintenance of related records.

Main Responsibilities:

• Support, promote, and practice the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies
• Creates, reviews, and maintains accurate records related to the contract process in accordance with established record-keeping requirements; maintains related files; enters data into external and internal systems
• Reviews and compiles information from project management and estimating team to complete job set-up in accounting and project-management systems and related databases
• Performs initial review of contracts to ensure compliance with Company standards related to key considerations such as payment and general liability terms
• Ensures compliance with contract record-keeping, reporting, and procedural requirements governed by local, state, and/or federal entities
• Maintains insurance and tax information provided by subcontractors; ensures subcontractor status meets requirements
• Maintains and distributes documentation related to lien notices, waivers, and other certifications
• Maintains change order documentation and related records
• Regularly communicates with internal staff, subcontractors and/or job owner representatives to obtain and provide information
• Reviews requests and coordinates subcontractor payments; obtains necessary approvals
• Obtains documentation and completes steps necessary for job close-out in accordance with contract requirements
• Assists with processing of customer credit applications
• Assists with Accounts Receivable processing, including billing and payment follow-up
• Coordinates and compiles information necessary for internal and external audits
• Maintains, generates, and distributes reports and other documents as required

Education:

Bachelor’s degree in construction management, business, accounting, or related discipline; or equivalent combination of education/experience preferred

• Valid drivers’ license and ability to maintain a clean motor vehicle record required

Skills:

• 3+ years of experience providing contract support in construction or similar industry preferred
• Some knowledge of basic accounting principles
• Ability to read and interpret contract and bid documents, and accounting reports
• Ability to effectively interpret and present data and information
• Ability to manage multiple priorities, work independently, and exercise sound judgement and decision-making
• Ability to maintain confidentiality and interact professionally with representatives inside and outside the Company
• Proficiency in use of Microsoft office applications including Outlook, Word, Excel, and PowerPoint; ability to learn organization’s database, content management system, and other software as needed

Physical Requirements:

• Wears and maintains required PPE (personal protective equipment) to ensure safe performance of job responsibilities as required
• Regularly communicate (talk and hear) to support safe coordination, instruction, and teamwork in the work environment
• Regularly required to perform tasks that require visual acuity to review information, inspect materials or equipment, and ensure accuracy, quality, and compliance in work performed
• Regularly sits for long periods at a desk using a computer to perform administrative, planning, and reporting responsibilities
• Regularly required to use hands to feel, handle, and manipulate objects, write, and use a keyboard and/or mobile device to complete daily administrative and communication tasks
• Occasionally lifts and/or moves up to 35 pounds with or without assistance to handle materials, tools, equipment, or documents essential to the role
• Rarely works in environments that may include loud noise, moving equipment, dust, or varying indoor/outdoor conditions depending on operational needs
• Ability to work flexible hours including evenings, weekends, and overtime; overnight travel may be required

Benefits and Perks:

• Choice of 3 Medical Plan Options
• Prescription Drug Coverage
• Dental and Vision Plans
• Flexible Spending Account or Health Savings Options
• Access to Telemedicine and Healthcare Advocacy Services
• Paid Parental Leave
• Employee Assistance Program
• Life and AD&D Insurance
• Disability Insurance
• Paid Time Off and Paid Holidays
• 401(k) Savings Plan with Company Match
• Product and Service Group Discount Programs

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.

Application window anticipated to close on 07/11/2026; open until filled.

Colas Inc. and its subsidiaries are an Equal Opportunity Employer. If you are an individual with a disability and require a reasonable accommodation to:

• to meet the requirements of the role in which you are applying
• complete any part of the application process

access or use the online application process and need an alternative method for applying

Please contact Colas Inc. at 973-290-9082 or send an email to ColasRecruiter@colasinc.com.