Business Operations Associate Jobs in USA with Visa Sponsorship
Business Operations Associate roles are among the more accessible positions for H-1B and E-3 visa sponsorship, provided your degree aligns with the role. Employers in consulting, tech, and healthcare regularly sponsor this title, and the specialty occupation argument is strongest with a business, economics, or industrial engineering background. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsSummary:
Provide iconic customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal processes, including alternative delivery transactions. Under general supervision, responsible for cash management, processing and auditing of paperwork associated with sales, and providing iconic customer service by answering questions and handling incoming calls.
Essential Duties and Responsibilities:
- Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
- Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork processes
- Seeks win/win solutions for the customer and partners appropriately
- Accurately processes paperwork associated with retail/wholesale automobile sales and appraisal purchases including daily reporting, records management, coordinating with banks for financial information, obtaining required signatures and information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
- Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
- Processes paperwork affiliated with state titling and registration agencies. This may include submitting paperwork necessary to title and/or register a vehicle for a customer after the sale
- Mentor new Business Operations Associates, as well as train other store departments on Business Office processes and procedures
- Administrative responsibilities may include, but are not limited to: copying, filing, reconciliation of dealer plates, effective data entry in Microsoft applications as well as proprietary systems
- Answers multi-line phone system, responds to callers’ needs and directs calls as appropriate
Qualifications:
Work requires ability to:
- Read, interpret and transcribe data in order to maintain accurate records
- Use resources and partnership to balance the needs of the customer and the business
- Understand numeric filing system
- Effective use of word processing, spreadsheet and other programs, displaying intermediate PC skills
- Multi-task in a high energy, fast-paced team oriented work environment
- Lift objects that weigh as much as 15-20 lbs
- Speak and listen effectively in dealing with both internal and external customers, in person and over the phone
- Complete CarMax provided training on the functional areas of the Business Office, allowing for cross-training and full coverage of Business Office activities
- Develop partnerships with other departments inside and outside of the store in order to provide iconic customer service
Working Conditions:
- Pleasant but noisy office environment
- May require walking or standing for extended periods of time
- Flexible work hours with shifts that include nights, weekends, and holidays
- Wears CarMax clothing (acquired through the company) at all times while working in the store
The hourly rate for this position, based on the role's location in Renton, Washington is:
$21.57 - $38.50
Below is the hourly rate for this position in other areas of the country:
The hourly rate for this position is:
$18.10 - $38.50
Benefits:
Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
- To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company
- For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay
Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
Summary:
Provide iconic customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal processes, including alternative delivery transactions. Under general supervision, responsible for cash management, processing and auditing of paperwork associated with sales, and providing iconic customer service by answering questions and handling incoming calls.
Essential Duties and Responsibilities:
- Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
- Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork processes
- Seeks win/win solutions for the customer and partners appropriately
- Accurately processes paperwork associated with retail/wholesale automobile sales and appraisal purchases including daily reporting, records management, coordinating with banks for financial information, obtaining required signatures and information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
- Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
- Processes paperwork affiliated with state titling and registration agencies. This may include submitting paperwork necessary to title and/or register a vehicle for a customer after the sale
- Mentor new Business Operations Associates, as well as train other store departments on Business Office processes and procedures
- Administrative responsibilities may include, but are not limited to: copying, filing, reconciliation of dealer plates, effective data entry in Microsoft applications as well as proprietary systems
- Answers multi-line phone system, responds to callers’ needs and directs calls as appropriate
Qualifications:
Work requires ability to:
- Read, interpret and transcribe data in order to maintain accurate records
- Use resources and partnership to balance the needs of the customer and the business
- Understand numeric filing system
- Effective use of word processing, spreadsheet and other programs, displaying intermediate PC skills
- Multi-task in a high energy, fast-paced team oriented work environment
- Lift objects that weigh as much as 15-20 lbs
- Speak and listen effectively in dealing with both internal and external customers, in person and over the phone
- Complete CarMax provided training on the functional areas of the Business Office, allowing for cross-training and full coverage of Business Office activities
- Develop partnerships with other departments inside and outside of the store in order to provide iconic customer service
Working Conditions:
- Pleasant but noisy office environment
- May require walking or standing for extended periods of time
- Flexible work hours with shifts that include nights, weekends, and holidays
- Wears CarMax clothing (acquired through the company) at all times while working in the store
The hourly rate for this position, based on the role's location in Renton, Washington is:
$21.57 - $38.50
Below is the hourly rate for this position in other areas of the country:
The hourly rate for this position is:
$18.10 - $38.50
Benefits:
Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
- To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company
- For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay
Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
How to Get Visa Sponsorship as a Business Operations Associate
Match your degree field to the role description
Visa officers assess whether your degree directly supports the job. A business administration, economics, or operations management degree gives your employer the strongest foundation for an H-1B or E-3 specialty occupation argument. Generic degrees in unrelated fields create risk.
Target employers who have sponsored this title before
DOL disclosure data shows which companies have filed Labor Condition Applications for Business Operations Associate roles. Employers with a sponsorship history understand the process and are far less likely to withdraw an offer once the legal costs become clear.
Raise sponsorship early, not after the offer
Bringing up visa needs mid-negotiation can derail an otherwise strong candidacy. Mention your sponsorship requirement on your first call with the recruiter so both sides invest time only if there is genuine alignment on willingness to sponsor.
Document any cross-functional or analytical responsibilities
Business Operations roles sometimes attract USCIS scrutiny if duties appear generalist. Roles involving data analysis, process modeling, or financial planning are easier to defend as specialty occupations. Ask your employer to reflect this specificity in the job description.
Consider cap-exempt employers if the H-1B lottery is a concern
Universities, nonprofit research institutions, and certain government entities are exempt from the H-1B annual cap. Business operations functions exist at these organizations, and a role there means no lottery exposure, which removes a major source of uncertainty.
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Get Access To All JobsFrequently Asked Questions
Does a Business Operations Associate role qualify as an H-1B specialty occupation?
It can, but it depends on how the employer structures the role. USCIS requires the position to normally require a bachelor's degree or higher in a specific field. Business operations roles with defined analytical, financial modeling, or process engineering duties are more defensible than broadly worded generalist descriptions. Your employer's attorney should draft a job description that maps responsibilities to a specific degree requirement before filing.
Which visa types are most common for Business Operations Associates?
H-1B is the most common pathway for nationals from countries without a dedicated treaty visa. Australian citizens can pursue the E-3 visa, which has no lottery and a 10,500 annual cap that has never been fully used. Canadian and Mexican nationals may qualify under the TN visa in the business analyst category. Each pathway has different timelines, employer obligations, and renewal rules, so the right choice depends on your nationality and situation.
What degree do I need for an employer to sponsor my visa in this role?
A bachelor's degree in business administration, economics, operations management, industrial engineering, or a closely related field is the standard baseline. Degrees in unrelated disciplines, even with strong work experience, make the specialty occupation argument harder to sustain. Some employers accept equivalent experience under the H-1B three-for-one rule, where three years of relevant work experience substitutes for one year of education, but this requires additional documentation and carries more USCIS scrutiny.
How do I find Business Operations Associate jobs that offer visa sponsorship?
Migrate Mate is built specifically for this. The platform curates jobs from employers with a demonstrated history of visa sponsorship, so you are not filtering through hundreds of postings from companies that will not sponsor. Search Business Operations Associate roles on Migrate Mate to see open positions from verified sponsoring employers, which saves significant time compared to applying broadly and discovering the sponsorship issue late in the process.
What are the most common reasons H-1B petitions get denied for this job title?
USCIS denials for business operations roles most often cite failure to establish specialty occupation, typically because the job description is too broad or the degree field is too general. A second common issue is employer-employee relationship documentation, particularly for roles placed at client sites or involving remote work arrangements. Petitions that clearly map specific job duties to a defined academic field, supported by a well-prepared employer letter, have significantly stronger approval outcomes.
What is the prevailing wage requirement for sponsored Business Operations Associate jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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