Business Operations Associate Jobs in USA with Visa Sponsorship
Business Operations Associate roles are among the more accessible positions for H-1B visa and E-3 visa sponsorship, provided your degree aligns with the role. Employers in consulting, tech, and healthcare regularly sponsor this title, and the specialty occupation argument is strongest with a business, economics, or industrial engineering background. For detailed occupation requirements, see the O*NET profile.
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Actalent has an immediate opening for a Business Operations Associate at our Corporate Office in Hanover, MD!
Compensation
Hourly: $21.63
Bonus potential: up to $1000 per quarter
Schedule
Full Time | Permanent
Monday - Friday | 8:00 AM - 5:00 PM
Hybrid | 4 days in office - 1 day remote
About Actalent
With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.
Job Description
The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service to external customers as well as corporate and field office employees. The BOA is proficient in the management of customer accounts; this includes project reporting, funding reporting and collection of customer accounts receivable along with the maintenance of the projects & managing the inflow from T&E through OASIS to PSPC. Qualities include: building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up skills, multi-tasking skills, the ability to use independent judgment, ability to function in an open environment and the ability to adapt to changes in the workplace.
Responsibilities
- Management of customer accounts, including but not limited to invoicing, collections, adjustments, customer service and working with clients to resolve outstanding issues
- Manage total accounts receivable with an aging in excess of $3.5 M
- Auditing account specific reports to ensure accurate billing and client specific information
- Support liaison between field offices and other corporate departments (CA, Delivery, Finance, and FSG)
- Responsible for gathering the necessary data to assist management with account specific decisions
- Review Agreement amendments/modifications and incorporate changes for correct customer support and billing, address any potential issues with Finance Leadership
- Assists/supports fulfillment of contract deliverables, billing and cash collections.
- Detailed knowledge of Statement of Work (SOW) contracts/purchase order terms and conditions
- Onboarding of new clients and management of client specific billing arrangements (rates and procedures) and maintain compliance with these requirements.
- Utilize internal tools and customer tools to support Client requirements.
- Establish and maintain client documentation files
- Review and follow up on Audit results to ensure data integrity and compliance
- Confirm assigned projects/programs/contracts are closed out, accurate, and complete
- Oversee data governance of systems to ensure accurate reporting (Oasis and PSPC)
Qualifications
- College degree or 2-3 years of relevant experience
- Proficient in Microsoft Office (Excel and Word is required)
- Strong organizational and analytical abilities
- Strong communication skills and work ethic
- Goal driven with problem solving skills
- Ability to work independently and as a team player
Our Culture
The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:
- Bringing their best selves to work every day in terms of caring, competitive spirit and character
- Leading by example and working with purpose and pride
- Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves
Our Commitment
Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.
- Actalent PRIDE
- Empowered Women at Actalent
- BIPOC
- Military and First Responder
- Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)
Our Corporate Social Responsibility Strategic Partnerships
We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:
- BEYA – Black Engineer of the Year Awards
- SHPE – Society of Hispanic Professional Engineers
- Women of Color Stem Conference
- Linkage’s Women in Leadership Institute
- Girlstart
- SAE Foundation
- SMASH
- National Urban League
- SASE – Society of Asian Scientists and Engineers
Allegis Group Foundation
The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.
Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices
LOCATION
Location: Hanover, MD
Telecommute
No
Overview
Actalent has an immediate opening for a Business Operations Associate at our Corporate Office in Hanover, MD!
Compensation
Hourly: $21.63
Bonus potential: up to $1000 per quarter
Schedule
Full Time | Permanent
Monday - Friday | 8:00 AM - 5:00 PM
Hybrid | 4 days in office - 1 day remote
About Actalent
With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.
Job Description
The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service to external customers as well as corporate and field office employees. The BOA is proficient in the management of customer accounts; this includes project reporting, funding reporting and collection of customer accounts receivable along with the maintenance of the projects & managing the inflow from T&E through OASIS to PSPC. Qualities include: building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up skills, multi-tasking skills, the ability to use independent judgment, ability to function in an open environment and the ability to adapt to changes in the workplace.
Responsibilities
- Management of customer accounts, including but not limited to invoicing, collections, adjustments, customer service and working with clients to resolve outstanding issues
- Manage total accounts receivable with an aging in excess of $3.5 M
- Auditing account specific reports to ensure accurate billing and client specific information
- Support liaison between field offices and other corporate departments (CA, Delivery, Finance, and FSG)
- Responsible for gathering the necessary data to assist management with account specific decisions
- Review Agreement amendments/modifications and incorporate changes for correct customer support and billing, address any potential issues with Finance Leadership
- Assists/supports fulfillment of contract deliverables, billing and cash collections.
- Detailed knowledge of Statement of Work (SOW) contracts/purchase order terms and conditions
- Onboarding of new clients and management of client specific billing arrangements (rates and procedures) and maintain compliance with these requirements.
- Utilize internal tools and customer tools to support Client requirements.
- Establish and maintain client documentation files
- Review and follow up on Audit results to ensure data integrity and compliance
- Confirm assigned projects/programs/contracts are closed out, accurate, and complete
- Oversee data governance of systems to ensure accurate reporting (Oasis and PSPC)
Qualifications
- College degree or 2-3 years of relevant experience
- Proficient in Microsoft Office (Excel and Word is required)
- Strong organizational and analytical abilities
- Strong communication skills and work ethic
- Goal driven with problem solving skills
- Ability to work independently and as a team player
Our Culture
The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:
- Bringing their best selves to work every day in terms of caring, competitive spirit and character
- Leading by example and working with purpose and pride
- Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves
Our Commitment
Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.
- Actalent PRIDE
- Empowered Women at Actalent
- BIPOC
- Military and First Responder
- Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)
Our Corporate Social Responsibility Strategic Partnerships
We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:
- BEYA – Black Engineer of the Year Awards
- SHPE – Society of Hispanic Professional Engineers
- Women of Color Stem Conference
- Linkage’s Women in Leadership Institute
- Girlstart
- SAE Foundation
- SMASH
- National Urban League
- SASE – Society of Asian Scientists and Engineers
Allegis Group Foundation
The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.
Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices
LOCATION
Location: Hanover, MD
Telecommute
No
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Get Access To All JobsTips for Finding Visa Sponsorship as a Business Operations Associate
Match your degree field to the role description
Visa officers assess whether your degree directly supports the job. A business administration, economics, or operations management degree gives your employer the strongest foundation for an H-1B or E-3 specialty occupation argument. Generic degrees in unrelated fields create risk.
Target employers who have sponsored this title before
DOL disclosure data shows which companies have filed Labor Condition Applications for Business Operations Associate roles. Employers with a sponsorship history understand the process and are far less likely to withdraw an offer once the legal costs become clear.
Raise sponsorship early, not after the offer
Bringing up visa needs mid-negotiation can derail an otherwise strong candidacy. Mention your sponsorship requirement on your first call with the recruiter so both sides invest time only if there is genuine alignment on willingness to sponsor.
Understand that your employer files, not you
For H-1B and E-3 petitions, the employer is the petitioner. You cannot self-sponsor. Focus your job search on companies with dedicated HR or legal teams equipped to manage USCIS filings, LCA certification, and the associated compliance requirements.
Document any cross-functional or analytical responsibilities
Business Operations roles sometimes attract USCIS scrutiny if duties appear generalist. Roles involving data analysis, process modeling, or financial planning are easier to defend as specialty occupations. Ask your employer to reflect this specificity in the job description.
Consider cap-exempt employers if the H-1B lottery is a concern
Universities, nonprofit research institutions, and certain government entities are exempt from the H-1B annual cap. Business operations functions exist at these organizations, and a role there means no lottery exposure, which removes a major source of uncertainty.
Frequently Asked Questions
Does a Business Operations Associate role qualify as an H-1B specialty occupation?
It can, but it depends on how the employer structures the role. USCIS requires the position to normally require a bachelor's degree or higher in a specific field. Business operations roles with defined analytical, financial modeling, or process engineering duties are more defensible than broadly worded generalist descriptions. Your employer's attorney should draft a job description that maps responsibilities to a specific degree requirement before filing.
Which visa types are most common for Business Operations Associates?
H-1B visa is the most common pathway for nationals from countries without a dedicated treaty visa. Australian citizens can pursue the E-3 visa, which has no lottery and a 10,500 annual cap that has never been fully used. Canadian and Mexican nationals may qualify under the TN visa in the business analyst category. Each pathway has different timelines, employer obligations, and renewal rules, so the right choice depends on your nationality and situation.
What degree do I need for an employer to sponsor my visa in this role?
A bachelor's degree in business administration, economics, operations management, industrial engineering, or a closely related field is the standard baseline. Degrees in unrelated disciplines, even with strong work experience, make the specialty occupation argument harder to sustain. Some employers accept equivalent experience under the H-1B three-for-one rule, where three years of relevant work experience substitutes for one year of education, but this requires additional documentation and carries more USCIS scrutiny.
How do I find Business Operations Associate jobs that offer visa sponsorship?
Migrate Mate is built specifically for this. The platform curates jobs from employers with a demonstrated history of visa sponsorship, so you are not filtering through hundreds of postings from companies that will not sponsor. Search Business Operations Associate roles on Migrate Mate to see open positions from verified sponsoring employers, which saves significant time compared to applying broadly and discovering the sponsorship issue late in the process.
What are the most common reasons H-1B petitions get denied for this job title?
USCIS denials for business operations roles most often cite failure to establish specialty occupation, typically because the job description is too broad or the degree field is too general. A second common issue is employer-employee relationship documentation, particularly for roles placed at client sites or involving remote work arrangements. Petitions that clearly map specific job duties to a defined academic field, supported by a well-prepared employer letter, have significantly stronger approval outcomes.
What is the prevailing wage requirement for sponsored Business Operations Associate jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.