Medical Scheduler Jobs in USA with Visa Sponsorship
Medical Scheduler jobs in the U.S. qualify for visa sponsorship when the role requires a healthcare-specific degree and specialized knowledge. H-1B visa is the most common path, though F-1 OPT and TN visas also apply depending on your nationality and credentials. Employers in hospital systems and large medical groups file most actively.
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Get Access To All JobsPRIMARY LOCATION:
Cardinal Station - UMC
ADDRESS:
215 Central Ave.
Louisville, KY 40208
SHIFT:
First Shift (United States of America)
JOB DESCRIPTION SUMMARY:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.
JOB DESCRIPTION:
The Medical Scheduler is an individual who assists the staff and physician by scheduling patients for appropriate follow up appointments and necessary tests and procedures. The Scheduler functions as a member of the healthcare team with responsibilities that commensurate with educational preparation and demonstrated competencies. Direct patient interaction is provided to patients of all ages.
ESSENTIAL FUNCTIONS:
- Schedule follow up/return visits to our office for patients.
- Obtain appropriate pre-certification and pre-authorizations, as needed.
- Schedule medical tests and procedures for patients. (i.e. - interventional invasive cardiology procedures, electrophysiology, etc.)
- Discuss patient instructions for procedures with patient so patient has clear understanding of what is expected.
- Calls patients to schedule procedures and give instructions over phone with follow-up letter with instructions.
- Use Allscripts, Centricity Business, online paging systems. Retrieve information from other hospital systems.
- Holds in confidence all matters concerning patients according to HIPAA guidelines.
- Exhibits friendly and helpful behavior.
- Other duties as assigned.
OTHER FUNCTIONS:
- Maintains compliance with all company policies, procedures and standards of conduct.
- Complies with HIPAA privacy and security requirements to maintain confidentiality at all times.
- Performs other duties as assigned.
ADDITIONAL JOB DESCRIPTION:
Education:
- High school diploma or GED/Equivalent (required)
Experience:
- Two (2) years of scheduling in a multi-specialty clinic (preferred)
PRIMARY LOCATION:
Cardinal Station - UMC
ADDRESS:
215 Central Ave.
Louisville, KY 40208
SHIFT:
First Shift (United States of America)
JOB DESCRIPTION SUMMARY:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.
JOB DESCRIPTION:
The Medical Scheduler is an individual who assists the staff and physician by scheduling patients for appropriate follow up appointments and necessary tests and procedures. The Scheduler functions as a member of the healthcare team with responsibilities that commensurate with educational preparation and demonstrated competencies. Direct patient interaction is provided to patients of all ages.
ESSENTIAL FUNCTIONS:
- Schedule follow up/return visits to our office for patients.
- Obtain appropriate pre-certification and pre-authorizations, as needed.
- Schedule medical tests and procedures for patients. (i.e. - interventional invasive cardiology procedures, electrophysiology, etc.)
- Discuss patient instructions for procedures with patient so patient has clear understanding of what is expected.
- Calls patients to schedule procedures and give instructions over phone with follow-up letter with instructions.
- Use Allscripts, Centricity Business, online paging systems. Retrieve information from other hospital systems.
- Holds in confidence all matters concerning patients according to HIPAA guidelines.
- Exhibits friendly and helpful behavior.
- Other duties as assigned.
OTHER FUNCTIONS:
- Maintains compliance with all company policies, procedures and standards of conduct.
- Complies with HIPAA privacy and security requirements to maintain confidentiality at all times.
- Performs other duties as assigned.
ADDITIONAL JOB DESCRIPTION:
Education:
- High school diploma or GED/Equivalent (required)
Experience:
- Two (2) years of scheduling in a multi-specialty clinic (preferred)
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Get Access To All JobsTips for Finding Medical Scheduler Jobs
Match your degree to the role description
H-1B sponsorship requires a specialty occupation, meaning your degree must directly relate to medical scheduling. A health information management or healthcare administration degree strengthens your case far more than a general business credential when USCIS reviews the petition.
Target hospital systems over small clinics
Large hospital networks and multi-site medical groups have established HR and legal infrastructure for sponsorship filings. Small independent clinics rarely have the resources to navigate PERM or H-1B petitions, so prioritize employers with dedicated HR teams.
Search verified sponsors using Migrate Mate
Use Migrate Mate to browse medical scheduler roles at employers with confirmed LCA filing history. This cuts the guesswork of cold-applying to employers who've never sponsored and helps you focus your applications where sponsorship is already established.
Check the prevailing wage before accepting an offer
Your employer must pay at least the DOL prevailing wage for your role and location. Run your job title and metro area through the OFLC Wage Search before negotiating so you know the floor, not just the offer on the table.
Clarify sponsorship intent during the offer stage
Many employers won't volunteer sponsorship details until pushed. Ask directly whether the company has an immigration counsel on retainer and whether they've filed H-1B or PERM for similar roles before you sign anything or give notice at a current job.
Use O*NET to document specialty occupation evidence
If your employer needs to justify medical scheduler as a specialty occupation, the O*NET occupation profile lists the knowledge domains and typical education requirements. This documentation supports the LCA and I-129 petition if USCIS issues a request for evidence.
Frequently Asked Questions
Does a medical scheduler role qualify as a specialty occupation for H-1B?
It depends on how the employer defines and titles the role. A generic scheduling clerk position typically won't qualify, but a medical scheduler requiring a bachelor's degree in health information management, healthcare administration, or a related field can meet USCIS's specialty occupation standard. The job description and your actual degree must align closely, and USCIS will scrutinize both.
Which visas can sponsor a medical scheduler in the U.S.?
H-1B is the primary visa path if the role qualifies as a specialty occupation. F-1 students can work during OPT or STEM OPT if the role relates to their degree. Canadian and Mexican nationals may qualify under TN if the occupation fits the USMCA list, though medical scheduler is not a listed TN profession, so H-1B is usually the most viable route.
Do I need a degree to get visa sponsorship as a medical scheduler?
For H-1B sponsorship specifically, yes. USCIS requires a U.S. bachelor's degree or equivalent in a directly related field. Equivalent can include a foreign three-year degree paired with relevant professional experience evaluated by a credential assessment service. Without a degree that ties directly to healthcare administration or health information, the specialty occupation requirement is difficult to satisfy.
How do I find medical scheduler jobs that offer visa sponsorship?
Migrate Mate lists medical scheduler roles at employers with verified sponsorship history, so you can focus on companies already set up to file. Apply directly through those listings and confirm sponsorship willingness before investing time in a lengthy interview process.
Will a medical scheduler employer sponsor a green card through PERM?
Some do, particularly large hospital systems that view the role as a long-term position. PERM labor certification requires the employer to prove no qualified U.S. workers are available, which is harder for administrative healthcare roles than for clinical ones. If green card sponsorship matters to you, ask about the employer's history with EB-2 or EB-3 PERM filings before accepting an H-1B offer.
What is the prevailing wage requirement for sponsored Medical Scheduler jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.