Personal Assistant Jobs in USA with Visa Sponsorship
Personal assistant roles require proving the position needs specialized skills beyond general administrative support. Most sponsored positions involve executive-level support requiring specific industry knowledge, multilingual capabilities, or technical expertise like managing complex international travel arrangements or coordinating cross-border business operations. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsLocation: 5515 S Mingo Rd Suite M, Tulsa, OK 74146
Company: New Gen LLC
Pay: $13.00 – $15.00 per hour
Department: Operations
Reports To: Josh Melara (Founder/CEO)
Companies:
New Gen Solutions LLC
New Gen Media LLC
Melara Holdings LLC
Mission of the Role
The Personal Assistant supports the Founder/CEO with daily administrative tasks, scheduling, coordination, and operational follow-ups to ensure projects and priorities move forward efficiently. This role helps maintain organization across multiple businesses so the CEO can focus on leadership, content creation, and strategic initiatives.
Key Responsibilities
A. Schedule & Time Management
- Manage Josh’s daily calendar and appointments
- Schedule meetings, calls, and content recording sessions
- Coordinate schedules between departments and external partners
- Prepare weekly and monthly calendar overviews
B. Administrative & Task Coordination
- Assist with organizing daily priorities and task lists
- Follow up with team members on assigned tasks and deadlines
- Maintain project trackers in tools such as Notion or ClickUp
- Help organize meeting notes and action items
C. Basic Budget & Expense Tracking
- Track expenses related to content, contractors, and business operations
- Maintain simple budget tracking sheets
- Assist with compiling financial reports and documentation when needed
D. Media & Content Coordination
- Help coordinate scheduling for content shoots and production timelines
- Communicate with editors and media contractors regarding deliverables
- Track basic progress of content projects
E. Operations Support
- Maintain organized files, documents, and SOPs
- Assist with onboarding coordination for new contractors or team members
- Help ensure internal processes are followed and documented
Key Skills Required
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to multitask and manage multiple priorities
- Attention to detail and follow-through
- Comfortable using productivity tools (Notion, ClickUp, Google Workspace)
- Proactive mindset and problem-solving ability
Job Type: Full-Time
Benefits: Growth opportunities and collaborative work environment
Work Location: In-person (Tulsa, OK)
Location: 5515 S Mingo Rd Suite M, Tulsa, OK 74146
Company: New Gen LLC
Pay: $13.00 – $15.00 per hour
Department: Operations
Reports To: Josh Melara (Founder/CEO)
Companies:
New Gen Solutions LLC
New Gen Media LLC
Melara Holdings LLC
Mission of the Role
The Personal Assistant supports the Founder/CEO with daily administrative tasks, scheduling, coordination, and operational follow-ups to ensure projects and priorities move forward efficiently. This role helps maintain organization across multiple businesses so the CEO can focus on leadership, content creation, and strategic initiatives.
Key Responsibilities
A. Schedule & Time Management
- Manage Josh’s daily calendar and appointments
- Schedule meetings, calls, and content recording sessions
- Coordinate schedules between departments and external partners
- Prepare weekly and monthly calendar overviews
B. Administrative & Task Coordination
- Assist with organizing daily priorities and task lists
- Follow up with team members on assigned tasks and deadlines
- Maintain project trackers in tools such as Notion or ClickUp
- Help organize meeting notes and action items
C. Basic Budget & Expense Tracking
- Track expenses related to content, contractors, and business operations
- Maintain simple budget tracking sheets
- Assist with compiling financial reports and documentation when needed
D. Media & Content Coordination
- Help coordinate scheduling for content shoots and production timelines
- Communicate with editors and media contractors regarding deliverables
- Track basic progress of content projects
E. Operations Support
- Maintain organized files, documents, and SOPs
- Assist with onboarding coordination for new contractors or team members
- Help ensure internal processes are followed and documented
Key Skills Required
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to multitask and manage multiple priorities
- Attention to detail and follow-through
- Comfortable using productivity tools (Notion, ClickUp, Google Workspace)
- Proactive mindset and problem-solving ability
Job Type: Full-Time
Benefits: Growth opportunities and collaborative work environment
Work Location: In-person (Tulsa, OK)
How to Get Visa Sponsorship as a Personal Assistant
Emphasize specialized skills over general admin tasks
Focus on industry-specific knowledge, technical systems expertise, or multilingual abilities. Generic administrative duties won't qualify for H-1B sponsorship. Highlight how your role requires specialized training or education beyond typical secretarial work.
Document the business-critical nature of your role
Show how you directly support C-suite executives or manage complex international operations. USCIS looks for roles integral to business operations, not just convenience positions. Emphasize decision-making authority and strategic responsibilities.
Target multinational corporations and consulting firms
Large international companies more readily sponsor executive assistants who coordinate global operations. Consulting firms, investment banks, and tech companies often need multilingual assistants with specialized industry knowledge for client-facing roles.
Consider L-1B if you've worked for the company abroad
If you've supported executives at a foreign branch for one year, L-1B intracompany transfer may bypass H-1B lottery requirements. This pathway works particularly well for executive assistants with company-specific operational knowledge.
Highlight technical certifications and advanced software skills
Certifications in project management (PMP), advanced Excel/database management, or industry-specific software strengthen your specialty occupation argument. Technical EA roles supporting engineering or finance executives have better approval odds.
Frame the role as Executive Business Partner, not assistant
Job titles matter for visa approval. Executive Business Partner or Chief of Staff positions demonstrate strategic responsibilities. Work with employers to craft job descriptions emphasizing analytical, strategic, and specialized technical requirements.
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Get Access To All JobsFrequently Asked Questions
Can personal assistants get H-1B sponsorship?
Yes, but only if the role requires specialized knowledge beyond general administrative tasks. Successful petitions typically involve executive assistants with industry-specific expertise, technical certifications, or multilingual abilities supporting C-suite executives in international business. Generic secretary roles don't qualify. The position must require a bachelor's degree in a specific field.
What degree do I need for personal assistant visa sponsorship?
While no specific degree exists for personal assistants, successful H-1B petitions often involve business administration, international relations, or industry-specific degrees matching the executive's field. For tech company EAs, computer science knowledge helps. Finance sector positions benefit from accounting or economics backgrounds. The key is showing how your education directly relates to specialized job duties.
Which visa types work best for personal assistants?
H-1B remains possible but challenging due to specialty occupation requirements. L-1B works well for assistants transferring from foreign offices with company-specific knowledge. E-3 (Australians) and TN (Canadians/Mexicans) don't include personal assistant as qualifying occupations. O-1 could work for celebrity personal assistants with extraordinary ability in business.
What makes a personal assistant role qualify as specialty occupation?
The role must require theoretical and practical application of specialized knowledge. Examples include: managing complex international travel requiring visa expertise, coordinating multilingual communications for global operations, using advanced financial software for executive reporting, or applying industry-specific regulatory knowledge. Document how a bachelor's degree directly prepares someone for these specialized tasks.
Do executive assistants have better sponsorship chances than personal assistants?
Yes, executive assistant roles supporting C-suite executives demonstrate clearer specialty occupation qualifications. These positions often involve strategic planning, complex project management, and industry-specific knowledge. Personal assistant titles suggest general support duties. Work with employers to use titles like Executive Business Partner or Chief of Staff that better reflect specialized responsibilities.
What is the prevailing wage requirement for sponsored Personal Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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