Project Administrator Jobs in USA with Visa Sponsorship
Project administrators are sponsored at engineering firms Bechtel, Fluor, and AECOM for roles managing cost reporting, change order tracking, and contract administration on capital projects, and at technology companies like Google, Amazon, and Microsoft managing program budgets and vendor coordination with business analytics degrees. Cap-exempt filing at universities and nonprofit institutions provides additional pathways for project administrators supporting research grants and academic construction programs, while CHIPS Act semiconductor builds and data center megaprojects have increased demand for project administration professionals with financial tracking and contract management expertise.
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Overview:
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for a Project Administrator in our Kennesaw, GA, Atlanta, GA, Boca Raton, FL, Orlando, FL, Richmond, VA, Pittsburgh, PA, Raleigh, NC, Charleston, SC, Knoxville, TN office or any of our other offices within the North East region. This person will be responsible for performing various specialized accounting functions and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
- Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
- Verify and/or edit project rate schedules and demographic data provided by project managers.
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with monthly accounting closing schedule.
- Generate established systems reports, as required.
- Maintain all documentation in accordance with branch and corporate policies.
- Perform related work as required.
SKILLS, EXPERIENCE AND QUALIFICATIONS:
- A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
- Experience with Microsoft Office and basic knowledge of data entry techniques. (required)
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda. (required)
- Ability to effectively write moderately complex correspondence and memoranda. (required)
- Ability to effectively present information to Project Managers, and other internal clients. (required)
- Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)

Overview:
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for a Project Administrator in our Kennesaw, GA, Atlanta, GA, Boca Raton, FL, Orlando, FL, Richmond, VA, Pittsburgh, PA, Raleigh, NC, Charleston, SC, Knoxville, TN office or any of our other offices within the North East region. This person will be responsible for performing various specialized accounting functions and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
- Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
- Verify and/or edit project rate schedules and demographic data provided by project managers.
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with monthly accounting closing schedule.
- Generate established systems reports, as required.
- Maintain all documentation in accordance with branch and corporate policies.
- Perform related work as required.
SKILLS, EXPERIENCE AND QUALIFICATIONS:
- A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
- Experience with Microsoft Office and basic knowledge of data entry techniques. (required)
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda. (required)
- Ability to effectively write moderately complex correspondence and memoranda. (required)
- Ability to effectively present information to Project Managers, and other internal clients. (required)
- Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)
See all 4,636+ Project Administrator jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Project Administrator
Engineering Firm Project Administrators Have the Strongest Path
Bechtel, Fluor, AECOM, Jacobs, and Turner sponsor for project administrators performing cost tracking, change order management, and contract administration on capital projects. These roles require business or construction management degrees and pay $60,000 to $95,000.
Technology Company Project Administrators Sponsor for Program Support
Google, Amazon, Microsoft, and Oracle sponsor for project administrators managing engineering program budgets, vendor contracts, and resource allocation requiring business analytics or IS degrees. These positions pay $75,000 to $120,000 with equity.
University Project Administrators Get Cap-Exempt Filing
Project administrators at Harvard, Stanford, MIT, and Johns Hopkins managing research grant budgets, construction projects, and academic program logistics qualify for cap-exempt H-1B. These positions file year-round without lottery restrictions.
PMP Certification Strengthens Both Classification and Competitiveness
PMP certification demonstrates project management methodology expertise that supports H-1B petitions and differentiates you from administrative generalists. PMP-certified project administrators earn 12 to 18% more.
Transition to Project Manager for Significantly Stronger Sponsorship
Promotion from project administrator to project manager or project controls specialist increases compensation by $15,000 to $35,000 and dramatically strengthens H-1B classification. Target this transition within 18 to 24 months.
CHIPS Act and Infrastructure Megaprojects Drive Growing Demand
Semiconductor fab construction and federal infrastructure projects require project administrators managing complex budgets, change orders, and multi-contractor coordination. These megaprojects create sponsorship urgency at engineering firms.
Project Administrator jobs are hiring across the US. Find yours.
Find Project Administrator JobsFrequently Asked Questions
Can project administrators get H-1B sponsorship?
Yes, in specialized roles. Project administrators at engineering firms performing cost management and contract administration with degree requirements have viable pathways. Technology companies sponsor for program support with analytics degrees. Universities offer cap-exempt filing.
What is the typical salary for Project Administrator roles?
Engineering firm project administrators earn $58,000 to $95,000. Technology company project administrators earn $72,000 to $118,000 with equity. University project administrators earn $50,000 to $75,000.
Which employers are most likely to sponsor Project Administrators?
Bechtel, Fluor, AECOM, and Turner sponsor for capital project administration. Google, Amazon, and Microsoft sponsor for program support. Universities offer cap-exempt filing for grant and construction administration.
What qualifications strengthen a Project Administrator's sponsorship case?
A degree in business administration, construction management, or business analytics provides the H-1B foundation. PMP certification demonstrates methodology expertise. Experience with Primavera P6, Oracle, SAP, or Microsoft Project demonstrates project controls capability.
What is the career progression from Project Administrator?
The path moves from project administrator to senior administrator to project controls specialist to project manager to program manager. Project managers at engineering firms earn $95,000 to $155,000. Program managers at tech companies earn $120,000 to $200,000.
How to find Project Administrator jobs with visa sponsorship?
To find Project Administrator jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on construction companies, engineering firms, IT organizations, and government contractors that frequently hire Project Administrators and offer H-1B, TN, or other work visas. These employers often need skilled administrators to manage complex projects and timelines.
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