Project Specialist Jobs in USA with Visa Sponsorship
Project Specialist roles often qualify for H-1B visa sponsorship when they require specialized skills in project management, data analysis, or technical coordination. Most positions need a bachelor's degree in business, engineering, or related field, with some employers preferring PMP certification or equivalent experience. For detailed occupation requirements, see the O*NET profile.
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Housing & Food Services (HFS) has an outstanding opportunity for a Capital Projects Specialist to join the team. The Capital Projects Specialist supports HFS by leading field execution of capital renewal, sustainability, and improvement projects across the HFS portfolio. This role is responsible for overseeing contractors, coordinating with design teams, and interfacing with UW Facilities shops to ensure projects are delivered in accordance with HFS standards for quality, safety, and schedule performance. Acting as the owner’s on-site representative, the Specialist ensures alignment between project intent and field conditions, proactively resolving issues to maintain progress and minimize operational disruption.
The position plays a critical role in project delivery by monitoring construction activities, verifying work in place, enforcing contract requirements, and managing field-level decision-making. This includes coordinating multi-trade activities, identifying and mitigating risks, supporting change management, and ensuring compliance with applicable codes, standards, and institutional requirements.
Operating within active residential and dining environments, the Specialist is responsible for maintaining continuity of operations while advancing project objectives. This role enables HFS to execute a complex and growing capital portfolio efficiently, balancing construction demands with the needs of a 24/7 operational environment.
Responsibilities
Project Leadership & In-field Coordination (40%)
- Leads project teams and guides work to align with HFS and University objectives.
- Conducts regular site walks to verify progress, workmanship, and adherence to safety and design standards.
- Manages punch-list tracking and confirms completion of corrective work.
- Provides field access and coordinates work areas to reduce operational disruption.
- Reports field conditions and emerging issues to the Capital Projects Manager and Director.
Contractor & Vendor Coordination (25%)
- Serves as the day-to-day contact for contractors, vendors, and maintenance partners.
- Schedules and coordinates site logistics, deliveries, and inspections.
- Ensures clear communication of project constraints and expectations in occupied environments.
Project Documentation (15%)
- Maintains daily logs, progress photos, and field reports.
- Tracks project costs, schedules, and minor change impacts in coordination with project leads.
- Assists with close-out documentation, warranty verification, and turnover materials.
Sustainability & Compliance Support (10%)
- Verifies implementation of sustainability and energy-efficiency measures during construction.
- Documents waste diversion, material sourcing, and compliance with UW Green Building Standard.
- Supports field execution of safety and environmental programs.
Stakeholder Communication (10%)
- Relays field updates to the Director, and Capital Projects Manager.
- Facilitates coordination between construction teams, maintenance staff, and operations partners.
- Assists in resolving day-to-day site issues to maintain project continuity.
IMPACT TO THE UNIVERSITY
- Impact on Work Unit and University: Capital Projects Specialist plays a key tactical role in the successful execution of Housing & Food Services capital renewal and improvement projects. By leading and coordinating on-site work, and ensuring compliance with project specifications, this position supports the maintenance and capital enhancement of student housing and dining environments that directly contribute to the University of Washington’s mission of student success and operational excellence.
- Support for University Objectives: This role advances the University’s goals for sustainability, efficiency, and modernization by verifying that construction activities meet quality, energy, and environmental standards. The position directly supports continuity of housing and dining operations during construction, helping ensure UW provides safe, reliable, and sustainable facilities for its students and staff.
- Magnitude of Impact: While not serving as a project manager of record, this position contributes to the delivery of multiple concurrent capital and maintenance projects with cumulative values ranging from hundreds of thousands to several million dollars annually. Its work affects thousands of campus residents and staff through improved facilities, operational continuity, and implementation of sustainable construction practices.
POSITION COMPLEXITIES
- Decision-Making Challenges: Requires sound judgment in identifying, communicating, and escalating field issues that may affect safety, quality, cost, or schedule. The role demands balancing field constraints with project goals while coordinating input from multiple stakeholders.
- Responsibility for High-Level Coordination: The Specialist manages daily coordination across active work sites, contractors, and operations staff, ensuring activities are properly sequenced and communicated. Decisions made in this role directly influence project timing, operational safety, and user satisfaction.
- Unique Position Aspects: The position frequently works in occupied residential and dining facilities, requiring flexibility and real-time problem-solving to mitigate disruption. It operates across diverse project types, mechanical, architectural, and infrastructure upgrades—demanding adaptability and technical awareness.
WORKING CONDITIONS
This position is expected to maintain a standard work schedule of Monday through Friday, with a hybrid arrangement of three days on-site and two days remote. The role requires flexibility to work additional hours as needed to meet project deliverables and support key operational priorities.
Participation in critical Housing & Food Services events is required, including campus move-in and move-out operations, as well as the annual Admitted Student Day.
REPORTS TO
Director, Facilities Planning
REQUIRED QUALIFICATIONS
- Bachelor's degree in engineering, construction management, architecture or related.
- Three years of experience supporting construction or renovation projects in residential, commercial, or higher-education settings.
- Familiarity with project coordination processes including scheduling, permitting, and documentation.
- Ability to read and interpret architectural and engineering drawings.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements, such as a license/certification/registration.
DESIRED QUALIFICATIONS
- Proficiency in standard industry tools such as Bluebeam Revu and Microsoft Office; familiarity with Revit or Procore a plus.
- General understanding of building systems, codes, and materials, including coordination of MEP and finish trades.
- Strong organizational and problem-solving skills; capable of maintaining accuracy and composure in dynamic field environments.
- Effective communicator with the ability to collaborate across diverse teams including contractors, consultants, and operations staff.
- Demonstrated initiative, adaptability, and professional curiosity toward capital project delivery and sustainable building practices.
CONDITION OF EMPLOYMENT
A satisfactory outcome from the employment reference check processes and education verification.
Compensation, Benefits and Position Details
Pay Range Minimum:
$110,004.00 annual
Pay Range Maximum:
$110,004.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Job Description
Housing & Food Services (HFS) has an outstanding opportunity for a Capital Projects Specialist to join the team. The Capital Projects Specialist supports HFS by leading field execution of capital renewal, sustainability, and improvement projects across the HFS portfolio. This role is responsible for overseeing contractors, coordinating with design teams, and interfacing with UW Facilities shops to ensure projects are delivered in accordance with HFS standards for quality, safety, and schedule performance. Acting as the owner’s on-site representative, the Specialist ensures alignment between project intent and field conditions, proactively resolving issues to maintain progress and minimize operational disruption.
The position plays a critical role in project delivery by monitoring construction activities, verifying work in place, enforcing contract requirements, and managing field-level decision-making. This includes coordinating multi-trade activities, identifying and mitigating risks, supporting change management, and ensuring compliance with applicable codes, standards, and institutional requirements.
Operating within active residential and dining environments, the Specialist is responsible for maintaining continuity of operations while advancing project objectives. This role enables HFS to execute a complex and growing capital portfolio efficiently, balancing construction demands with the needs of a 24/7 operational environment.
Responsibilities
Project Leadership & In-field Coordination (40%)
- Leads project teams and guides work to align with HFS and University objectives.
- Conducts regular site walks to verify progress, workmanship, and adherence to safety and design standards.
- Manages punch-list tracking and confirms completion of corrective work.
- Provides field access and coordinates work areas to reduce operational disruption.
- Reports field conditions and emerging issues to the Capital Projects Manager and Director.
Contractor & Vendor Coordination (25%)
- Serves as the day-to-day contact for contractors, vendors, and maintenance partners.
- Schedules and coordinates site logistics, deliveries, and inspections.
- Ensures clear communication of project constraints and expectations in occupied environments.
Project Documentation (15%)
- Maintains daily logs, progress photos, and field reports.
- Tracks project costs, schedules, and minor change impacts in coordination with project leads.
- Assists with close-out documentation, warranty verification, and turnover materials.
Sustainability & Compliance Support (10%)
- Verifies implementation of sustainability and energy-efficiency measures during construction.
- Documents waste diversion, material sourcing, and compliance with UW Green Building Standard.
- Supports field execution of safety and environmental programs.
Stakeholder Communication (10%)
- Relays field updates to the Director, and Capital Projects Manager.
- Facilitates coordination between construction teams, maintenance staff, and operations partners.
- Assists in resolving day-to-day site issues to maintain project continuity.
IMPACT TO THE UNIVERSITY
- Impact on Work Unit and University: Capital Projects Specialist plays a key tactical role in the successful execution of Housing & Food Services capital renewal and improvement projects. By leading and coordinating on-site work, and ensuring compliance with project specifications, this position supports the maintenance and capital enhancement of student housing and dining environments that directly contribute to the University of Washington’s mission of student success and operational excellence.
- Support for University Objectives: This role advances the University’s goals for sustainability, efficiency, and modernization by verifying that construction activities meet quality, energy, and environmental standards. The position directly supports continuity of housing and dining operations during construction, helping ensure UW provides safe, reliable, and sustainable facilities for its students and staff.
- Magnitude of Impact: While not serving as a project manager of record, this position contributes to the delivery of multiple concurrent capital and maintenance projects with cumulative values ranging from hundreds of thousands to several million dollars annually. Its work affects thousands of campus residents and staff through improved facilities, operational continuity, and implementation of sustainable construction practices.
POSITION COMPLEXITIES
- Decision-Making Challenges: Requires sound judgment in identifying, communicating, and escalating field issues that may affect safety, quality, cost, or schedule. The role demands balancing field constraints with project goals while coordinating input from multiple stakeholders.
- Responsibility for High-Level Coordination: The Specialist manages daily coordination across active work sites, contractors, and operations staff, ensuring activities are properly sequenced and communicated. Decisions made in this role directly influence project timing, operational safety, and user satisfaction.
- Unique Position Aspects: The position frequently works in occupied residential and dining facilities, requiring flexibility and real-time problem-solving to mitigate disruption. It operates across diverse project types, mechanical, architectural, and infrastructure upgrades—demanding adaptability and technical awareness.
WORKING CONDITIONS
This position is expected to maintain a standard work schedule of Monday through Friday, with a hybrid arrangement of three days on-site and two days remote. The role requires flexibility to work additional hours as needed to meet project deliverables and support key operational priorities.
Participation in critical Housing & Food Services events is required, including campus move-in and move-out operations, as well as the annual Admitted Student Day.
REPORTS TO
Director, Facilities Planning
REQUIRED QUALIFICATIONS
- Bachelor's degree in engineering, construction management, architecture or related.
- Three years of experience supporting construction or renovation projects in residential, commercial, or higher-education settings.
- Familiarity with project coordination processes including scheduling, permitting, and documentation.
- Ability to read and interpret architectural and engineering drawings.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements, such as a license/certification/registration.
DESIRED QUALIFICATIONS
- Proficiency in standard industry tools such as Bluebeam Revu and Microsoft Office; familiarity with Revit or Procore a plus.
- General understanding of building systems, codes, and materials, including coordination of MEP and finish trades.
- Strong organizational and problem-solving skills; capable of maintaining accuracy and composure in dynamic field environments.
- Effective communicator with the ability to collaborate across diverse teams including contractors, consultants, and operations staff.
- Demonstrated initiative, adaptability, and professional curiosity toward capital project delivery and sustainable building practices.
CONDITION OF EMPLOYMENT
A satisfactory outcome from the employment reference check processes and education verification.
Compensation, Benefits and Position Details
Pay Range Minimum:
$110,004.00 annual
Pay Range Maximum:
$110,004.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
See all 3,518+ Project Specialist jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Project Specialist
Target roles requiring specialized project management tools
Positions using advanced PM software like Microsoft Project, Smartsheet, or enterprise systems are more likely to meet H-1B specialty occupation requirements than basic coordination roles.
Highlight technical project management experience
Emphasize experience with Agile, Scrum, or Six Sigma methodologies. Technical project management demonstrates the specialized knowledge that strengthens H-1B petitions for this role.
Look for cross-functional project coordinator positions
Roles coordinating between engineering, IT, and business teams often require specialized skills that qualify for visa sponsorship, especially in technology and healthcare companies.
Consider healthcare and pharma project specialist roles
Clinical research and regulatory project positions frequently sponsor visas due to specialized compliance knowledge requirements and the shortage of qualified domestic candidates.
Apply to consulting firms and large corporations
Major consulting companies and Fortune 500 corporations are more likely to sponsor Project Specialists, especially for client-facing roles requiring specialized industry knowledge.
Pursue roles with budget and resource management
Project Specialist positions involving financial analysis, resource allocation, and vendor management demonstrate the complex responsibilities that support H-1B specialty occupation arguments.
Project Specialist jobs are hiring across the US. Find yours.
Find Project Specialist JobsFrequently Asked Questions
Do Project Specialist roles qualify for H-1B sponsorship?
Yes, when the position requires specialized knowledge in project management methodologies, technical coordination, or industry-specific expertise. The role must demonstrate complexity beyond general administrative tasks, typically requiring a bachelor's degree in business, engineering, or related field with specialized PM training or certification.
What degree do I need for Project Specialist H-1B sponsorship?
Most successful H-1B petitions for Project Specialists require a bachelor's degree in business administration, project management, engineering, or the specific industry field. Some positions accept equivalent experience, but having a relevant degree plus PMP certification or similar credentials significantly strengthens the petition.
What makes a Project Specialist role H-1B eligible versus ineligible?
Eligible roles involve specialized project management software, cross-functional technical coordination, regulatory compliance, or complex stakeholder management. Ineligible positions focus on basic administrative tasks, simple scheduling, or general coordination that doesn't require specialized degree-level knowledge in project management methodologies.
Which industries sponsor Project Specialists most often?
Healthcare, pharmaceuticals, technology consulting, construction, and financial services lead in Project Specialist sponsorships. These industries frequently need specialized project coordination for regulatory compliance, technical implementations, or complex multi-stakeholder initiatives that require degree-level expertise beyond general project coordination.
Can Project Specialists get green cards through employment?
Yes, through EB-2 or EB-3 categories depending on the role's requirements and your qualifications. Senior Project Specialists with advanced degrees may qualify for EB-2, while others typically pursue EB-3. The key is demonstrating that your specific project management expertise meets the permanent position's specialized requirements.
How to find Project Specialist jobs with visa sponsorship?
To find Project Specialist jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on consulting firms, tech companies, construction organizations, and government contractors that frequently hire Project Specialists on H-1B, L-1, or O-1 visas. These employers often need project management expertise and are experienced with sponsorship processes.
What is the prevailing wage requirement for sponsored Project Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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