Project Coordinator Jobs in USA with Visa Sponsorship
Project coordinator roles serve as the organizational backbone of project teams, handling scheduling, documentation, resource tracking, and stakeholder communication. Sponsorship for coordinator-level positions is less common than for project managers, as employers must demonstrate that the role requires degree-level specialized knowledge to meet H-1B visa requirements. Candidates who emphasize technical coordination skills, domain expertise, and progression toward project management strengthen their sponsorship prospects. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsSUMMARY
Health Care LA, a large non-profit network of community health centers serving patients in Los Angeles County, seeks a Project Coordinator to support, under the direction of the Chief Operating Officer (COO), the coordination of initiatives that implement technology solutions, improve quality enhancement efforts, and boost operational efficiency for Health Care LA, IPA, and its 30-member health centers, in collaboration with HCLA’s Managed Services Organization (MSO), MedPOINT Management. The Project Coordinator also provides day-to-day coordination and oversight of HCLA’s Navigator Program, ensuring program activities, schedules, and deliverables stay on track and reporting progress to the COO.
DUTIES AND RESPONSIBILITIES:
- Under the direction of the COO, coordinate cross-departmental projects and technology-driven initiatives, supporting alignment with HCLA’s strategic objectives.
- Create and maintain a project tracker and calendar; support the development of detailed project schedules using project management tools such as Agile or PDSAs, escalating scheduling conflicts or resource needs to the COO.
- Track the creation and implementation of deliverables, policies, training materials, workflows, and reporting dashboards, flagging timeline or quality concerns to the COO for direction.
- Coordinate day-to-day operations of HCLA’s Patient Navigator Program. HCLA’s Patient Navigator Program is in place to provide outreach support to HCLA health centers for making outbound calls to members to schedule appointments to close gaps in care. The Project Coordinator would provide support to run the Navigator program, including creating and tracking navigator schedules, activity tracking, and ensuring that program deliverables align with organizational initiatives. The Project Coordinator also serves as the first point of contact for routine Navigator Program matters and escalate program issues to the COO.
- Compile Navigator Program data and prepare regular program status reports for review by the COO.
- Support communication with the health centers on project-related collaborations.
- Assist in coordinating vendor activities and monitoring contractual deliverables, reporting concerns to the COO.
- Identify project risks and barriers and bring them to the COO’s attention with relevant background information.
- Provide frequent, detailed communication on project status and milestones; prepare status reports, dashboards, and project-related deliverables for COO review; maintain detailed project documentation, meeting minutes, and action items.
- Compile and organize data from multiple sources to support reports prepared by leadership for the board of directors.
- Schedule, organize, and support project meetings with internal staff, health centers, and vendors, including agendas, minutes, and follow-up on action items.
- Track grant milestones and deliverables and support grant reporting, ensuring documentation requirements are met.
- Stay current on best practices, regulatory compliance, and operational improvements.
- Undertake additional project tasks assigned.
MINIMUM JOB REQUIREMENTS:
- Bachelor’s degree in healthcare or related field.
- 2+ years of project coordination or project-based work experience; PMP certification a plus but not required.
- Proficient in using SharePoint, Microsoft Outlook, Excel, PowerPoint, and Word.
- Experience with writing formal documents and policies.
- Experience working with EZCAP, Smartsheet, and Tableau preferred.
SKILLS AND ABILITIES:
- Ability to maintain high accuracy and thoroughness when executing tasks.
- Manage multiple priorities and deadlines, with strong follow-through.
- Excellent communication & writing skills.
- Ability to collaborate effectively across all levels of the organization.
- Work effectively under the direction of the COO, seeking guidance and escalating issues as appropriate.
- Strong planning, analytical, and organizational skills.
- Generate, interpret, and summarize ad hoc reports.
- Works well both independently and as part of a team.
- Tenacious and passionate about problem-solving and non-profit mission.
SALARY RANGE:
- $90,000 – $110,000 annually
SUMMARY
Health Care LA, a large non-profit network of community health centers serving patients in Los Angeles County, seeks a Project Coordinator to support, under the direction of the Chief Operating Officer (COO), the coordination of initiatives that implement technology solutions, improve quality enhancement efforts, and boost operational efficiency for Health Care LA, IPA, and its 30-member health centers, in collaboration with HCLA’s Managed Services Organization (MSO), MedPOINT Management. The Project Coordinator also provides day-to-day coordination and oversight of HCLA’s Navigator Program, ensuring program activities, schedules, and deliverables stay on track and reporting progress to the COO.
DUTIES AND RESPONSIBILITIES:
- Under the direction of the COO, coordinate cross-departmental projects and technology-driven initiatives, supporting alignment with HCLA’s strategic objectives.
- Create and maintain a project tracker and calendar; support the development of detailed project schedules using project management tools such as Agile or PDSAs, escalating scheduling conflicts or resource needs to the COO.
- Track the creation and implementation of deliverables, policies, training materials, workflows, and reporting dashboards, flagging timeline or quality concerns to the COO for direction.
- Coordinate day-to-day operations of HCLA’s Patient Navigator Program. HCLA’s Patient Navigator Program is in place to provide outreach support to HCLA health centers for making outbound calls to members to schedule appointments to close gaps in care. The Project Coordinator would provide support to run the Navigator program, including creating and tracking navigator schedules, activity tracking, and ensuring that program deliverables align with organizational initiatives. The Project Coordinator also serves as the first point of contact for routine Navigator Program matters and escalate program issues to the COO.
- Compile Navigator Program data and prepare regular program status reports for review by the COO.
- Support communication with the health centers on project-related collaborations.
- Assist in coordinating vendor activities and monitoring contractual deliverables, reporting concerns to the COO.
- Identify project risks and barriers and bring them to the COO’s attention with relevant background information.
- Provide frequent, detailed communication on project status and milestones; prepare status reports, dashboards, and project-related deliverables for COO review; maintain detailed project documentation, meeting minutes, and action items.
- Compile and organize data from multiple sources to support reports prepared by leadership for the board of directors.
- Schedule, organize, and support project meetings with internal staff, health centers, and vendors, including agendas, minutes, and follow-up on action items.
- Track grant milestones and deliverables and support grant reporting, ensuring documentation requirements are met.
- Stay current on best practices, regulatory compliance, and operational improvements.
- Undertake additional project tasks assigned.
MINIMUM JOB REQUIREMENTS:
- Bachelor’s degree in healthcare or related field.
- 2+ years of project coordination or project-based work experience; PMP certification a plus but not required.
- Proficient in using SharePoint, Microsoft Outlook, Excel, PowerPoint, and Word.
- Experience with writing formal documents and policies.
- Experience working with EZCAP, Smartsheet, and Tableau preferred.
SKILLS AND ABILITIES:
- Ability to maintain high accuracy and thoroughness when executing tasks.
- Manage multiple priorities and deadlines, with strong follow-through.
- Excellent communication & writing skills.
- Ability to collaborate effectively across all levels of the organization.
- Work effectively under the direction of the COO, seeking guidance and escalating issues as appropriate.
- Strong planning, analytical, and organizational skills.
- Generate, interpret, and summarize ad hoc reports.
- Works well both independently and as part of a team.
- Tenacious and passionate about problem-solving and non-profit mission.
SALARY RANGE:
- $90,000 – $110,000 annually
See all 2,380+ Project Coordinator Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Project Coordinator
Earn the CAPM to establish your project management credentials
The Certified Associate in Project Management from PMI is designed for early-career professionals. It demonstrates foundational project management knowledge and signals to employers that you're building toward a PMP and a long-term career in the field.
Target coordinator roles with clear technical requirements
Generic coordination roles face tougher H-1B specialty occupation scrutiny from USCIS. Roles in IT project coordination, software release management, or engineering support have stronger visa cases because they require domain-specific technical knowledge.
Focus on tech companies and IT departments
Project coordinator positions at technology companies or within IT organizations are more likely to meet specialty occupation criteria. These roles often require knowledge of development workflows, tools like JIRA, or technical reporting.
Plan your career path toward project manager
Project coordinator is often a stepping stone to project manager, and advancing strengthens your long-term visa prospects. Use your time in the role to earn your PMP and build technical domain knowledge that supports future sponsorship.
Leverage STEM OPT if your degree qualifies
Degrees in information systems, engineering management, or computer science may qualify for the 24-month STEM OPT extension. This gives you more time to advance into a senior role with a stronger specialty occupation argument.
Highlight specialized domain knowledge in your applications
Coordinators with expertise in regulated industries like healthcare IT, financial systems, or cybersecurity can make stronger sponsorship cases. The specialized domain knowledge required in these fields supports the argument that your role needs more than general organizational skills.
Frequently Asked Questions
Is it significantly harder to get sponsored as a project coordinator than as a project manager?
Yes. The primary challenge is the H-1B visa specialty occupation test: USCIS evaluates whether the position requires at least a bachelor's degree in a specific field, and coordinator roles may be viewed as administrative or support-level. Employers must carefully document the technical and analytical complexity of the coordinator role and clearly specify a degree requirement. Roles that involve technical project coordination in specialized industries like healthcare IT, engineering, or software development have stronger sponsorship cases.
How can a project coordinator build toward a project manager role to improve sponsorship prospects?
Start by earning the CAPM (Certified Associate in Project Management) certification, which demonstrates foundational project management knowledge and signals career progression intent. Gain hands-on experience with project management tools and methodologies, and take on increasing responsibility for scope, budget, and timeline management. Many employers will promote high-performing coordinators to project manager within one to three years, at which point the sponsorship case becomes significantly stronger.
Which industries are most likely to sponsor project coordinators?
Technology companies, construction firms, and healthcare organizations are the most likely to sponsor coordinator-level roles because the projects in these industries involve technical complexity that justifies degree-level expertise. IT project coordinators managing software implementations or system integrations have stronger cases than general administrative coordinators. Clinical trial coordination in pharmaceutical companies is another strong niche because FDA regulatory requirements add a layer of specialized knowledge.
How to find Project Coordinator jobs with visa sponsorship?
To find Project Coordinator positions with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on construction companies, IT firms, healthcare organizations, and consulting agencies that frequently hire Project Coordinators. These roles typically qualify for H-1B, L-1 visa, or TN visas depending on your background and the specific project management requirements.
Does CAPM certification help with coordinator-level visa sponsorship?
CAPM provides supporting evidence that the role draws from a defined professional body of knowledge, but it does not replace the bachelor's degree requirement. It is most useful when combined with a relevant degree and a job description that clearly requires project management methodology expertise. At the coordinator level, CAPM signals professional development intent and helps the employer argue that even the coordinator role demands structured, specialized training beyond general administrative skills.
Can project coordinator roles qualify as specialty occupations at all?
They can, but it requires careful petition framing. The employer must demonstrate that the specific coordinator position requires a bachelor's degree in a defined field and involves duties beyond general scheduling and administrative support. Roles requiring technical documentation in specialized software, budget analysis with financial modeling, risk assessment using quantitative methods, or compliance monitoring in regulated industries have the best chance. Generic coordinator job descriptions that could apply to any industry face high denial rates.
What is the prevailing wage requirement for sponsored Project Coordinator jobs?
When a U.S. employer sponsors a foreign worker for a work visa, they are legally required to pay at least the "prevailing wage", the average wage paid to workers in the same occupation, in the same geographic area, with similar experience. This is set by the Department of Labor to prevent employers from hiring foreign workers at below-market rates. The prevailing wage varies significantly by role, location, and experience level. For example, a project coordinator in Texas will have a different prevailing wage than the same role in a smaller state. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search Page.