Project Coordinator Jobs in USA with Visa Sponsorship
Project coordinator roles serve as the organizational backbone of project teams, handling scheduling, documentation, resource tracking, and stakeholder communication. Sponsorship for coordinator-level positions is less common than for project managers, as employers must demonstrate that the role requires degree-level specialized knowledge to meet H-1B visa requirements. Candidates who emphasize technical coordination skills, domain expertise, and progression toward project management strengthen their sponsorship prospects. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsWho we are
We're bold thinkers and kind teammates, growing fast but staying grounded. Our Nordic roots and global outlook shape a culture of friendliness, creativity, and collaboration, all powered by openness and shared wins. We care deeply about doing the right thing - and doing it together. We aim to improve the flow of goods, time, and energy - and we know we can't shape the future by clinging to the past. So, we keep evolving, together.
What we do
RELEX Solutions delivers a unified supply chain planning platform for retailers and manufacturers, enabled by proven AI technology. We help companies optimize demand forecasting, replenishment, merchandising, pricing and promotions, supply chain operations, and production planning across the end-to-end value chain.
With a global team of over 2,000 professionals, we work side-by-side with our customers to solve real problems with lasting impact. Companies like [top three customers in the region we are looking to attract talent in] trust RELEX to increase product availability, boost sales, deliver actionable insights, improve sustainability, and drive profitable growth. Join us and make an impact on the world and your career!
We're seeking a full-time Project Coordinator to support project operations and strategic customer engagements across the Americas. This role brings structure to project setup, financial tracking, invoicing, and resource coordination while also managing select customer accounts. You'll thrive here if you're organized, process-minded, and eager to improve how projects run.
Key Responsibilities
Project Operations
- Set up and maintain customer projects in PSA tools (e.g., OpenAir).
- Manage monthly invoicing: validate timesheets, secure approvals, process charges, and submit invoices on schedule.
- Maintain accurate resource bookings and billable/non-billable allocations.
- Coordinate with delivery, customer success, and PM leadership on project setup and status.
Customer Project Management
- Serve as Project Manager for assigned strategic accounts.
- Handle task tracking, communication, status reporting, and risk/issue management.
- Align with consultants and customer stakeholders to keep deliverables on track.
- Prepare customer-facing reports and updates.
Process Improvement
- Identify inefficiencies in invoicing, pipeline management, time tracking, and resource allocation.
- Recommend and implement scalable improvements.
- Support PMO automation initiatives and maintain SOP documentation.
Cross-Functional Coordination
- Ensure alignment across PM, delivery, and customer success teams.
- Escalate blockers or capacity issues with clear impact and recommendations.
What You Bring
- Strong organizational skills and ability to manage multiple workstreams.
- Experience with PSA or PM tools (OpenAir, Jira, etc.) and comfort with project financials.
- Clear, professional communication with internal teams and customers.
- Process-oriented mindset with willingness to challenge the status quo.
Preferred
1–3 years in project coordination/PMO roles, ideally in SaaS or tech services; experience in supply chain/retail; familiarity with Confluence, Slack, and Microsoft 365.
What Success Looks Like
- Accurate, on-time invoicing with minimal rework.
- Clean, reliable PSA project setup and resource data.
- Proactive management of strategic accounts with clear visibility.
- Implemented improvements that reduce manual effort and increase scalability.
What we offer in return
You'll be supported and given the space to thrive. We offer meaningful work, flexibility, and a culture that backs you to share your voice and be authentic.
- An international career and learning opportunities
- A rapidly growing and financially robust software company with exciting opportunities for career growth, also in the future
RELEX key benefits
These are the RELEX key benefits
- Flexibility in how and where you work
- Room to thrive in a fast-growing global company with a good market position
- Practical benefits that support work, family, wellness, and everyday life
- Annual leave
- Diverse, inclusive, and supportive work culture
- Work that meaningfully reduces waste and improves sustainability
- Ownership, autonomy and flat hierarchies
- Two paid volunteering days each year
We are a global community of different cultures, voices, and experiences. We celebrate what makes us unique and connect through what we share, in an authentic and safe environment. Together we shape the future, and each other.
If you feel this is the opportunity you don't want to miss, you can apply by sending your cover letter and resume through the application portal as soon as possible.
Apply today and be part of the future. Be RELEX!
Who we are
We're bold thinkers and kind teammates, growing fast but staying grounded. Our Nordic roots and global outlook shape a culture of friendliness, creativity, and collaboration, all powered by openness and shared wins. We care deeply about doing the right thing - and doing it together. We aim to improve the flow of goods, time, and energy - and we know we can't shape the future by clinging to the past. So, we keep evolving, together.
What we do
RELEX Solutions delivers a unified supply chain planning platform for retailers and manufacturers, enabled by proven AI technology. We help companies optimize demand forecasting, replenishment, merchandising, pricing and promotions, supply chain operations, and production planning across the end-to-end value chain.
With a global team of over 2,000 professionals, we work side-by-side with our customers to solve real problems with lasting impact. Companies like [top three customers in the region we are looking to attract talent in] trust RELEX to increase product availability, boost sales, deliver actionable insights, improve sustainability, and drive profitable growth. Join us and make an impact on the world and your career!
We're seeking a full-time Project Coordinator to support project operations and strategic customer engagements across the Americas. This role brings structure to project setup, financial tracking, invoicing, and resource coordination while also managing select customer accounts. You'll thrive here if you're organized, process-minded, and eager to improve how projects run.
Key Responsibilities
Project Operations
- Set up and maintain customer projects in PSA tools (e.g., OpenAir).
- Manage monthly invoicing: validate timesheets, secure approvals, process charges, and submit invoices on schedule.
- Maintain accurate resource bookings and billable/non-billable allocations.
- Coordinate with delivery, customer success, and PM leadership on project setup and status.
Customer Project Management
- Serve as Project Manager for assigned strategic accounts.
- Handle task tracking, communication, status reporting, and risk/issue management.
- Align with consultants and customer stakeholders to keep deliverables on track.
- Prepare customer-facing reports and updates.
Process Improvement
- Identify inefficiencies in invoicing, pipeline management, time tracking, and resource allocation.
- Recommend and implement scalable improvements.
- Support PMO automation initiatives and maintain SOP documentation.
Cross-Functional Coordination
- Ensure alignment across PM, delivery, and customer success teams.
- Escalate blockers or capacity issues with clear impact and recommendations.
What You Bring
- Strong organizational skills and ability to manage multiple workstreams.
- Experience with PSA or PM tools (OpenAir, Jira, etc.) and comfort with project financials.
- Clear, professional communication with internal teams and customers.
- Process-oriented mindset with willingness to challenge the status quo.
Preferred
1–3 years in project coordination/PMO roles, ideally in SaaS or tech services; experience in supply chain/retail; familiarity with Confluence, Slack, and Microsoft 365.
What Success Looks Like
- Accurate, on-time invoicing with minimal rework.
- Clean, reliable PSA project setup and resource data.
- Proactive management of strategic accounts with clear visibility.
- Implemented improvements that reduce manual effort and increase scalability.
What we offer in return
You'll be supported and given the space to thrive. We offer meaningful work, flexibility, and a culture that backs you to share your voice and be authentic.
- An international career and learning opportunities
- A rapidly growing and financially robust software company with exciting opportunities for career growth, also in the future
RELEX key benefits
These are the RELEX key benefits
- Flexibility in how and where you work
- Room to thrive in a fast-growing global company with a good market position
- Practical benefits that support work, family, wellness, and everyday life
- Annual leave
- Diverse, inclusive, and supportive work culture
- Work that meaningfully reduces waste and improves sustainability
- Ownership, autonomy and flat hierarchies
- Two paid volunteering days each year
We are a global community of different cultures, voices, and experiences. We celebrate what makes us unique and connect through what we share, in an authentic and safe environment. Together we shape the future, and each other.
If you feel this is the opportunity you don't want to miss, you can apply by sending your cover letter and resume through the application portal as soon as possible.
Apply today and be part of the future. Be RELEX!
See all 2,469+ Project Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Project Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Project Coordinator
Earn the CAPM to establish your project management credentials
The Certified Associate in Project Management from PMI is designed for early-career professionals. It demonstrates foundational project management knowledge and signals to employers that you're building toward a PMP and a long-term career in the field.
Target coordinator roles with clear technical requirements
Generic coordination roles face tougher H-1B specialty occupation scrutiny from USCIS. Roles in IT project coordination, software release management, or engineering support have stronger visa cases because they require domain-specific technical knowledge.
Focus on tech companies and IT departments
Project coordinator positions at technology companies or within IT organizations are more likely to meet specialty occupation criteria. These roles often require knowledge of development workflows, tools like JIRA, or technical reporting.
Plan your career path toward project manager
Project coordinator is often a stepping stone to project manager, and advancing strengthens your long-term visa prospects. Use your time in the role to earn your PMP and build technical domain knowledge that supports future sponsorship.
Leverage STEM OPT if your degree qualifies
Degrees in information systems, engineering management, or computer science may qualify for the 24-month STEM OPT extension. This gives you more time to advance into a senior role with a stronger specialty occupation argument.
Highlight specialized domain knowledge in your applications
Coordinators with expertise in regulated industries like healthcare IT, financial systems, or cybersecurity can make stronger sponsorship cases. The specialized domain knowledge required in these fields supports the argument that your role needs more than general organizational skills.
Project Coordinator jobs are hiring across the US. Find yours.
Find Project Coordinator JobsFrequently Asked Questions
Is it significantly harder to get sponsored as a project coordinator than as a project manager?
Yes. The primary challenge is the H-1B specialty occupation test: USCIS evaluates whether the position requires at least a bachelor's degree in a specific field, and coordinator roles may be viewed as administrative or support-level. Employers must carefully document the technical and analytical complexity of the coordinator role and clearly specify a degree requirement. Roles that involve technical project coordination in specialized industries like healthcare IT, engineering, or software development have stronger sponsorship cases.
How can a project coordinator build toward a project manager role to improve sponsorship prospects?
Start by earning the CAPM (Certified Associate in Project Management) certification, which demonstrates foundational project management knowledge and signals career progression intent. Gain hands-on experience with project management tools and methodologies, and take on increasing responsibility for scope, budget, and timeline management. Many employers will promote high-performing coordinators to project manager within one to three years, at which point the sponsorship case becomes significantly stronger.
Which industries are most likely to sponsor project coordinators?
Technology companies, construction firms, and healthcare organizations are the most likely to sponsor coordinator-level roles because the projects in these industries involve technical complexity that justifies degree-level expertise. IT project coordinators managing software implementations or system integrations have stronger cases than general administrative coordinators. Clinical trial coordination in pharmaceutical companies is another strong niche because FDA regulatory requirements add a layer of specialized knowledge.
How to find Project Coordinator jobs with visa sponsorship?
To find Project Coordinator positions with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on construction companies, IT firms, healthcare organizations, and consulting agencies that frequently hire Project Coordinators. These roles typically qualify for H-1B, L-1, or TN visas depending on your background and the specific project management requirements.
Does CAPM certification help with coordinator-level visa sponsorship?
CAPM provides supporting evidence that the role draws from a defined professional body of knowledge, but it does not replace the bachelor's degree requirement. It is most useful when combined with a relevant degree and a job description that clearly requires project management methodology expertise. At the coordinator level, CAPM signals professional development intent and helps the employer argue that even the coordinator role demands structured, specialized training beyond general administrative skills.
Can project coordinator roles qualify as specialty occupations at all?
They can, but it requires careful petition framing. The employer must demonstrate that the specific coordinator position requires a bachelor's degree in a defined field and involves duties beyond general scheduling and administrative support. Roles requiring technical documentation in specialized software, budget analysis with financial modeling, risk assessment using quantitative methods, or compliance monitoring in regulated industries have the best chance. Generic coordinator job descriptions that could apply to any industry face high denial rates.
What is the prevailing wage requirement for sponsored Project Coordinator jobs?
When a U.S. employer sponsors a foreign worker for a work visa, they are legally required to pay at least the "prevailing wage", the average wage paid to workers in the same occupation, in the same geographic area, with similar experience. This is set by the Department of Labor to prevent employers from hiring foreign workers at below-market rates. The prevailing wage varies significantly by role, location, and experience level. For example, a project coordinator in Texas will have a different prevailing wage than the same role in a smaller state. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search Page.
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